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Executive Assistant
Job
Robert Half
Troy, NY (In Person)
Full-Time
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Job Description
We are looking for an experienced Executive Assistant to support senior leadership and ownership for a property management organization. This contract-to-permanent position is ideal for a candidate with significant experience who can keep priorities organized, communicate confidently with a wide range of stakeholders, and manage day-to-day executive support with minimal direction. The right candidate will bring strong judgment, attention to detail, and the ability to handle administrative and operational tasks in a fast-paced environment.
Responsibilities:
- Manage complex calendars for multiple leaders, aligning meetings, appointments, and shifting priorities to keep schedules running smoothly.
- Coordinate meeting logistics, prepare materials, and help ensure leadership is organized and ready for internal and external discussions.
- Arrange business travel, including itineraries, transportation, and related scheduling details for executive team members.
- Prepare and submit expense documentation accurately and on time while maintaining organized supporting records.
- Provide administrative assistance with accounting-related tasks, helping maintain accurate documentation and timely follow-up.
- Serve as a reliable point of contact for internal teams, clients, and business partners, delivering clear and responsive communication.
- Track action items and support follow-through on key requests, helping executives stay focused on high-priority business needs.