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Job Description
Executive Assistant Location:
White Plains, NY - FT onsite
Compensation:
$90,000 - $130,000 Position Overview Our client is seeking a highly organized and proactive Executive Assistant with paralegal responsibilities to support senior attorneys within their real estate practice. This role combines executive-level administrative support with hands-on involvement in real estate transactions, offering a dynamic opportunity for someone experienced in both legal and operational environments. Why should you take this job? Reputable law firm that has been in business for 50 years Strong ties to Westchester and Fairfield County They have built their reputation on ingenuity, thoughtfulness and insight The firm focuses on multiple types of law including: Corporate Law, Energy & Environment Law, Finance, Land Use, Zoning & Development, Litigation, Non-Profit Orgs, Real Estate Law, Telecommunications, Trusts, Estates & Elder Law, etc. Key Responsibilities Provide high-level administrative support to attorneys, including calendar management, meeting coordination, and travel arrangements Prepare, edit, and format correspondence, presentations, and legal documents Manage communications, including screening calls, responding to emails, and handling client inquiries Coordinate internal and external meetings, including preparing agendas and materials Maintain confidentiality and professionalism in all interactions Assist attorneys with all aspects of commercial and/or residential real estate transactions Prepare and review transaction documents, including purchase agreements, closing statements, leases, and amendments Coordinate due diligence processes, including title review, surveys, and zoning documentation Track critical dates and deadlines for transactions and ensure timely completion of tasks Liaise with clients, title companies, lenders, and other stakeholders involved in transactions Draft and proofread legal documents, contracts, and correspondence Conduct basic legal and property research as needed Organize and maintain case files and transaction records (physical and electronic) Assist with closings, including document preparation and execution coordination Ensure compliance with legal procedures and firm standards Qualifications 10+ years of experience as an Executive Assistant, Legal Assistant, or Paralegal in a law firm or legal environment Experience supporting real estate transactions strongly preferred Paralegal certificate or relevant experience equivalent preferred Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Familiarity with legal document management systems and real estate transaction processes #LI-TM2 #LI-Onsite #INJUN2026
