Executive Assistant I - Medical Informatics and Population Health

Summary:

Provides support and reports directly to multiple Vice Presidents (level). Provides confidential administrative support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis.

Responsibilities:

1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Executive Leadership Team as needs and staffing dictate and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Demonstrates organizational competencies and is evaluated on them as part of the performance appraisal process. 9. Other duties as required.

Other information:

Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. Familiarity with medical and legal terminology is helpful but not mandatory. 2. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 3. Proficient administrative and analytical skills to include: typing, filing, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 4. Must project a highly professional image to contacts both in person and on the phone. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 5. Must have exceptional organizational skills including the ability to prioritize work and be able to work without supervision. Ideal candidate possesses excellent time management skills with the ability to be flexible and multitask. 6. Must show initiative and have the ability to learn new software applications as applicable. Numerical and analytical ability is necessary to prepare statistical and other reports that require calculations and compilation of data. 7. Position requires considerable use of discretion, tact, diplomacy and judgment and candidate Must have the ability to maintain security of corporate activities and confidential personnel action. Education and Experience 1.

Education:

High School graduate or equivalent required. Associate's Degree is preferred. 2.

Licensure:

N/A 3.

Certification:

N/A 4.

Years of relevant experience:

1 year required, additional preferred. 5.

Years of supervisory experience:

N/A Full Time FTE:

1.000000

Status:

Onsite