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Executive and Operations Assistant
Job
Hubay Dougherty
Cleveland, OH (In Person)
Full-Time
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Job Description
About the Role As Hubay Dougherty continues to expand our impact as a clean energy, utility regulatory, and nonprofit law firm, we are seeking a highly organized, detail-oriented Executive & Operations Assistant to support our Founder & Managing Partner. This role is instrumental in keeping priorities aligned, operations running smoothly, and communication flowing effectively. The ideal candidate is proactive, tech-savvy, and comfortable working in a fast-paced, mission-driven environment. Key Responsibilities Executive Support Manage and organize email inboxes, ensuring timely responses, flagging priorities, and maintaining clear communication flow. Own the Founder's calendar, including scheduling, rescheduling, protecting focus time, and anticipating upcoming needs. Manage, prioritize, and schedule the Founder's assignments in Monday.com, ensuring alignment with deadlines and strategic priorities. Prepare, edit, and format reports, presentations, and professional correspondence. Operations & Administration Support HR and administrative functions, including onboarding tasks, document organization, and compliance-related follow-ups. Support business development administrative functions, including prospect research and follow up, and existing client business development efforts. Provide office management support, including ordering supplies, coordinating vendors, and maintaining an efficient, welcoming workspace. Update and maintain Hubay Dougherty's records in Quickbooks Online, including daily bank feeds review, accounts payable, invoice creation and accounts receivable follow up. Execute ad hoc operational tasks to support firm efficiency and internal workflows. Ensure follow-up and follow-through using established systems, primarily Monday.com and other internal tools, to move tasks across the finish line.