INSTITUTE EXECUTIVE ASSISTANT

Premier Physician Network FT / 80 hours per pay period

General Summary/Responsibilities:

The Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion.

Essential Duties & Functions Essential Duties & Functions:

• Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
• Organize travel arrangements, itineraries, and accommodations for executives and guests.
• Prepare and proofread reports, presentations, correspondence, and meeting materials.
• Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders.
• Assist in the planning and execution of institute events, board meetings, and special projects.
• Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks.
• Maintain organized filing systems (physical and digital) for institutional records and documents.
• Process expense reports, invoices, and reimbursements in accordance with organizational policies.
• Handle sensitive and confidential information with the highest level of discretion.
• Provide general administrative support and contribute to a collaborative and efficient office environment.

Other Duties & Functions:

Other

DUTIES AS

assigned

Qualifications Education Minimum Level of Education Required:

High School completion / GED Additional requirements:  Preferred educational qualifications: Administrative secondary education preferred. Experience in health care secretarial work and familiarity with medical terminology are desirable.

Experience Minimum Level of Experience Required:

5 - 7 years of job related experience Prior job title or occupational experience: N/A Prior specific functional responsibilities: N/A Preferred experience: N/A Other experience requirements: N/A Knowledge/Skills  Proficiency with Microsoft Office Suite and virtual meeting platforms.  Strong organizational and multitasking skills with exceptional attention to detail.  Excellent written and verbal communication skills.  Ability to work independently, prioritize tasks, and manage time effectively.  Professional demeanor and ability to interact with high-level stakeholders.  Discretion in handling confidential information and professional judgment in decision-making.