Executive Assistant

Job Overview We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across teams. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude that drives momentum within our fast-paced environment. If you thrive in a role that combines multitasking, attention to detail, and proactive project management, this opportunity is perfect for you! Duties Manage and maintain executive calendars using tools such as Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently. Provide high-level administrative support including drafting correspondence, proofreading documents, transcribing meetings, and preparing reports with accuracy and professionalism. Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion of tasks. Handle complex phone systems with excellent phone etiquette, screening calls, taking messages, and directing inquiries appropriately. Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents while managing sensitive information with confidentiality. Assist with bookkeeping tasks using QuickBooks or similar software, including data entry, invoicing, expense tracking, and basic bookkeeping duties. Support event planning efforts for company meetings, conferences, or team-building activities from logistics to execution. Provide office management support by overseeing supply inventories, managing front desk responsibilities, and ensuring the office environment remains organized and welcoming. Skills Proven experience as an executive assistant or personal assistant with strong office management skills. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), and familiarity with Microsoft Outlook Calendar. Strong typing skills coupled with transcription and proofreading abilities to produce clear and accurate documents. Experience with bookkeeping software such as QuickBooks; familiarity with data entry and basic accounting principles. Exceptional communication skills—both verbal and written—with professional phone etiquette across multi-line phone systems. Demonstrated ability to coordinate projects efficiently while maintaining attention to detail. Knowledge of office procedures including filing systems, front desk operations, and customer service best practices. Ability to handle confidential information discreetly while providing outstanding executive administrative support. Join us as an Executive Assistant if you're eager to contribute your organizational expertise in a vibrant environment where your proactive approach will make a meaningful impact!

Pay:

$15.00 - $18.00 per hour

Work Location:

In person