Administrative/Accounting Executive Assistant

Overview Fluidraulics Inc is seeking a detail-oriented and reliable Administrative/Accounting Executive Assistant to handle a wide range of duties to support daily office functions and management. We offer a stable, team-oriented environment, supportive management, low turnover, and opportunity to grow within the Company. If you're dependable, organized, and ready to contribute to a growing team, we would like to hear from you. Apply today!

Key Responsibilities:

Proficient with MS Office Products Process customer invoicing and confirm purchase orders with suppliers Match packing slips to vendor invoices to ensure accuracy Enter and manage vendor invoices for payment Enter new vendor and customer accounts, perform credit checks on new customers Enter and maintain items/kits in computer system

File and Record Management:

Maintain physical and digital filing systems, ensuring documents are organized and confidential information is protected. Work within vendor portals for invoicing, order updates, and other issues

Office Operations:

Monitor office supplies, place orders, and ensure equipment is functioning properly. Process deposits and enter cash receipts into the system

Communication:

Answer phone calls, respond to emails, greet visitors, and facilitate internal communication Follow communication procedures, guidelines and policies Ability to multi-task, prioritize, and manage time effectively Support customer issue resolution and assist with collections on customer accounts Experience Proven experience as an administrative assistant or executive assistant with a minimum of several years in office management or clerical roles. Demonstrated expertise in bookkeeping using QuickBooks or similar accounting platforms; familiarity with basic bookkeeping principles is essential. Prior experience supporting executives or senior management through calendar management, personal assistance, and project coordination. Strong computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Docs, Sheets), and familiarity with office equipment such as multi-line phones and fax machines. Excellent organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail. Skilled in proofreading, transcription, data entry, filing systems, and document management to ensure accuracy across all tasks. Exceptional customer service skills combined with professional phone etiquette to foster positive interactions with clients and team members alike. Join us as an Administrative/Accounting Executive Assistant to be a cornerstone of our operational success! Your expertise will empower our team to operate seamlessly while providing vital support that keeps our organization moving forward confidently.

Pay:

$40,000.00 - $50,000.00 per year

Benefits:

Health insurance

Work Location:

In person