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Legal Secretary/Executive Assistant
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William H Bock Inc
Oklahoma City, OK (In Person)
$46,800 Salary, Full-Time
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Job Description
Legal Secretary/Executive Assistant William H Bock Inc Oklahoma City, OK Job Details Part-time | Full-time $20 - $25 an hour 14 hours ago Benefits Health insurance Qualifications Self-direction Customer service Time management Full Job Description Position Summary We are seeking a full time or part time highly organized, professional, and detail-oriented Legal Secretary / Executive Assistant to support a busy criminal defense practice. This position plays a critical role in the day-to-day operations of the office and requires an individual who can manage multiple priorities, maintain strict confidentiality, and provide exceptional administrative and client support in a fast-paced environment. The ideal candidate will possess strong communication skills, excellent judgment, the ability to work independently, and a commitment to providing outstanding service to clients during difficult and often sensitive circumstances. Essential Duties and Responsibilities Serve as the primary point of contact for clients, prospective clients, courts, law enforcement agencies, opposing counsel, and other legal professionals. Manage a complex and frequently changing calendar, including court appearances, hearings, trials, client meetings, depositions, and travel arrangements. Answer and direct incoming phone calls, emails, and correspondence. Coordinate client intake procedures, collect necessary documentation, and maintain accurate records within the firm's case management system. Draft, prepare, proofread, and format legal documents, correspondence, pleadings, motions, discovery materials, subpoenas, and other case-related documents. File legal documents with local, state, and federal courts through electronic and traditional filing systems. Monitor court dockets, filing deadlines, hearing dates, and other critical case milestones to ensure timely completion of all required actions. Maintain and organize confidential client files, legal records, evidence, and case documentation. Coordinate communication between clients, attorneys, court personnel, investigators, expert witnesses, and law enforcement agencies. Obtain and organize police reports, court records, discovery materials, transcripts, medical records, and other case-related documents. Prepare case files and supporting documentation for hearings, trials, mediations, and client consultations. Track and prioritize urgent matters, ensuring attorneys are informed of critical deadlines and developments. Process incoming and outgoing mail, certified mail, and legal correspondence. Manage office records and document retention procedures in accordance with legal and ethical standards. Assist with billing, invoicing, client payments, expense tracking, and other administrative functions. Maintain office supplies, coordinate with vendors, and support general office operations. Perform additional administrative and legal support duties as assigned. Qualifications Previous experience in a legal secretary, legal assistant, executive assistant, or administrative support role preferred. Criminal defense, litigation, or law office experience strongly preferred. Exceptional organizational and time management skills. Strong written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat. Experience with electronic court filing systems preferred. Strong attention to detail and accuracy. Ability to work independently while maintaining effective communication with attorneys and staff. Preferred Attributes Professional and confident demeanor. Excellent problem-solving and critical-thinking skills. Ability to remain calm under pressure and adapt to changing priorities. Strong interpersonal skills and a client-focused approach. Self-motivated, dependable, and highly organized. Ability to handle sensitive and confidential information with discretion.