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Executive and Operations Assistant
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ZERO
Tulsa, OK (In Person)
$65,000 Salary, Full-Time
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Job Description
Job DescriptionJob Title:
Executive and Operations AssistantLocation:
TulsaSalary Range:
$60,000 - $70,000 per yearReports To:
Chief Executive OcerAbout ZERO:
Imagine going to the doctor, getting the care you need, and paying nothing. No copays. No deductibles. No coinsurance. Just great care, completely free at the point of service. Thats what ZERO delivers for plan members every single day.Were on a mission to make $0 out-of-pocket healthcare a reality for every workingAmerican - and were doing it by connecting employers directly with local providers, cutting out the waste that drives up costs. Employers save up to 50% on the cost of care. Providers get paid fast, fairly, and without the hassle of insurance. Members get an experience that actually feels like someone is in their corner.
Were growing fast, were winning, and were just getting started. If you want to be part of a team that is genuinely changing healthcare - not talking about it, actually doing it - keep reading..
Job Summary:
We are looking for a sharp, highly organized Executive & Operations Assistant.This is a three-part role:
EA to the CEO, sales support to our growth team, and administrative and financial support to our Finance & Accounting function.The right person for this role is resourceful, proactive, and genuinely excited to use AI tools. You will own a wide range of responsibilities and will be trusted to operate with minimal hand-holding. You will sit at the center of the company and have direct visibility into how a high-growth healthcare company operates day to day.
Key Responsibilities:
Executive Support (CEO)Manage the CEO's calendar, scheduling, and meeting logisticsDraft and edit executive communications including emails, memos, follow-ups, andproposalsPrepare agendas, briefing materials, and recaps for key meetings and callsCoordinate travel arrangements, including flights, hotels, and itinerariesManage inbound requests and prioritize CEO time against strategic prioritiesAssist with board and investor materials as neededHandle personal logistics and projects at the CEO's directionSales Team SupportAssist the Chief Growth Ocer and sales team with CRM hygiene, pipeline tracking,and HubSpot data entry and reportingPrepare and format proposals, presentations, and RFP response materialsResearch prospects, compile contact lists, and support outreach sequencingCoordinate scheduling for sales calls, demos, and follow-upsTrack action items and next steps from sales conversations and keep the teamaccountable to follow-throughSupport conference and event logistics, including registrations, materials, andschedulingFinance & Accounting SupportProvide administrative support to the company's Finance & Accounting functionManage incoming and outgoing oce mailMaintain oce supply inventory and coordinate procurementUpdate the team meeting agendasCoordinate employee recognition initiativesOrganize and maintain financial records, contracts, and compliance documentationAssist with employee expense reimbursements and benefits administrationQualifications:
3 to 5 years of experience in an executive assistant, operations coordinator, or similarmulti-stakeholder support roleDemonstrably AI-forward:
you actively use tools like Claude, ChatGPT, or similar inyour daily workflow to do your job better and faster. Be ready to show us how.Strong written communication skills. You can draft a clean, professional email withoutbeing asked twice.
Highly organized with excellent attention to detail and the ability to juggle competingpriorities without dropping the ballExperience with CRM systems, ideally HubSpotComfortable with financial and accounting administrative tasks; you do not need tobe an accountant but you need to be precise and trustworthy with numbers anddocumentsProactive by nature. You anticipate needs, flag issues before they become problems,and bring solutions, not just questionsHealthcare industry experience is a plus, not a requirement