Temporary Executive Assistant

Job Listing ID:

4460844

Job Title:

Temporary Executive Assistant Application Deadline:

Open Until Filled

Job Location:

Baker City

Date Posted:

03/25/2026

Hours Worked Per Week:

40

Shift:

Day Shift Duration of Job:

Full Time, less than 6 months You may contact this employer directly. (Obtain the contact information to print or add to your jobs.)

Job Summary:

REQUIRED

• High School Diploma or GED.
• Five years progressively responsible clerical experience which includes one year office management and supervisory experience OR any satisfactory equivalent combination of experience and formal training.
• Possess or obtain and maintain a valid driver's license within 90 days of hire.

PREFERRED

• Bachelor's Degree in Business Administration or related field.

DUTIES:

• Assume responsibility for managing the office which includes acting as liaison between department and the public providing information requiring knowledge of policy and procedure; make appointments and maintain calendars; establish and maintain personnel, financial, statistical, inventory and other responsible records; develop office procedures. Maintain budget.
• Assemble information and prepare agenda for public meetings.

Receive items for discussion, review for completeness and accuracy. Brief the Board on agenda submissions. Research and record agenda information for public dispersal with brief description on background information on items of importance. Prepare meeting notices for media and post in a timely manner according to statute. Attending meetings or hearings prepare, distribute and record minutes.

• Schedule a wide variety of meetings; coordinate with attendees; prepare agenda and related reference material; attend, record, prepare and distribute meeting minutes.
• Interpret policy and procedure to department heads, public officials, media, employees, and the public. Research, obtain information, give direction.
• Prepare correspondence, reports, orders, resolutions, notices, press releases, and other materials of an important or confidential nature that will require researching information. Maintain records regarding appointments to a variety of boards and committees.
• Maintain foreclosure property information; present information to the Board of Commissioners for consideration, prepare Order, advertise and oversee the sale process including deed preparation and collection of funds; consult with legal counsel on documents and procedure.
• Serves and acts in a confidential capacity; provides assistance to designated personnel who formulates, determines and effectuates management policies in the area of collective bargaining.
• Assist in grant preparation and monitoring; ensure grant requirements are being met. Coordinate with agency or community partner.
• Assist public in person and by telephone; direct calls and individuals to appropriate source; answer a wide variety of questions related to departmental programs; assist public in locating and obtaining various materials, information and in completing forms, permits, licenses and applications.

Interpret to public and information requiring knowledge of department policies and procedures in order to provide assistance, exchange information and solve problems. Make travel arrangements.

• Establish and maintain record keeping systems. Prepare correspondence, reports, orders, notices, statistical and financial data, and other materials of an important or confidential nature often requiring research information. Ensure accuracy of data.
• Supervise assigned clerical support staff.

See Job Posting Job Classification:

Executive Secretaries and Executive Administrative Assistants Access our statewide or regional occupation report for more information about wages, employment outlooks, skills, training programs, related occupations, and more. Driver License Information

Required:

Non-Commercial Drivers License Compensation

Salary:

$26.06 to $34.91 per Hour Depending on Experience Job Requirements

Experience Required:

 At least 5 years

Education Required:

High School Diploma/GED

Minimum Age:

N/A

Major:

Business Administration

Gender:

N/A

Employer Will Perform:

Background Check , DMV records check