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Executive / Personal Assistant — Chef/Owner, Nostrana
Job
Nostrana
Portland, OR (In Person)
Full-Time
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Job Description
Nostrana is seeking a highly organized, deeply discreet, and exceptionally capable Executive / Personal Assistant to support Chef-Owner Cathy Whims.
This is a unique role at the intersection of hospitality, food, events, travel, media, and the day-to-day realities of helping steward a beloved Portland institution.
The ideal candidate is calm under pressure, detail-obsessed, proactive, and energized by helping complex things happen smoothly behind the scenes. This role requires exceptional judgment, warmth, professionalism, and the ability to adapt quickly in a fast-moving environment.
You will serve as a trusted right hand across a wide range of professional and personal responsibilities helping manage communication, scheduling, travel, events, priorities, and follow-through for one of Portland s most respected culinary leaders.
Responsibilities IncludeManaging a complex and ever-changing calendarHelping prioritize and track ongoing projects, deadlines, and follow-upActing as a liaison across internal teams, industry partners, media, vendors, and personal contactsDrafting, editing, and managing correspondence with professionalism and warmthCoordinating travel logistics, itineraries, and schedulingSupporting speaking engagements, media appearances, dinners, and special eventsAttending meetings, taking notes, and ensuring follow-through on action items Maintaining organized records, references, recipes, and project materialsHelping coordinate hospitality and preparedness for guest chefs, media, and industry eventsAssisting with occasional errands, shipping/returns, and event logistics as neededThe Right Person Is Exceptionally organized and naturally proactiveHighly discreet and comfortable with confidential informationA strong writer and communicator with excellent judgmentCalm, warm, professional, and adaptableComfortable juggling many moving parts simultaneouslyAble to anticipate needs before they become urgentTech-comfortable and administratively excellentExcited by food, hospitality, culture, and helping meaningful things happen behind the scenesExperienceExperience as an Executive Assistant, Personal Assistant, Operations Coordinator, Producer, Events Coordinator, Project Manager, or similar role strongly preferred.
Hospitality experience is a major plus, but not required for the right candidate.
Familiarity with tools such as Google Workspace, calendar management systems, password managers, and project/task organization platforms is helpful. The current role also interfaces with multiple inboxes and communication channels. Schedule & ExpectationsFlexibility is important. While much of the work may occur during standard business hours, occasional evening/weekend availability tied to hospitality events, travel coordination, or time-sensitive projects may be required. The role includes regular meetings and ongoing coordination across teams. CompensationCompensation dependent upon experience, background, and scope of availability. Benefits and structure may vary depending on whether the role is part-time or full-time.
This is a unique role at the intersection of hospitality, food, events, travel, media, and the day-to-day realities of helping steward a beloved Portland institution.
The ideal candidate is calm under pressure, detail-obsessed, proactive, and energized by helping complex things happen smoothly behind the scenes. This role requires exceptional judgment, warmth, professionalism, and the ability to adapt quickly in a fast-moving environment.
You will serve as a trusted right hand across a wide range of professional and personal responsibilities helping manage communication, scheduling, travel, events, priorities, and follow-through for one of Portland s most respected culinary leaders.
Responsibilities IncludeManaging a complex and ever-changing calendarHelping prioritize and track ongoing projects, deadlines, and follow-upActing as a liaison across internal teams, industry partners, media, vendors, and personal contactsDrafting, editing, and managing correspondence with professionalism and warmthCoordinating travel logistics, itineraries, and schedulingSupporting speaking engagements, media appearances, dinners, and special eventsAttending meetings, taking notes, and ensuring follow-through on action items Maintaining organized records, references, recipes, and project materialsHelping coordinate hospitality and preparedness for guest chefs, media, and industry eventsAssisting with occasional errands, shipping/returns, and event logistics as neededThe Right Person Is Exceptionally organized and naturally proactiveHighly discreet and comfortable with confidential informationA strong writer and communicator with excellent judgmentCalm, warm, professional, and adaptableComfortable juggling many moving parts simultaneouslyAble to anticipate needs before they become urgentTech-comfortable and administratively excellentExcited by food, hospitality, culture, and helping meaningful things happen behind the scenesExperienceExperience as an Executive Assistant, Personal Assistant, Operations Coordinator, Producer, Events Coordinator, Project Manager, or similar role strongly preferred.
Hospitality experience is a major plus, but not required for the right candidate.
Familiarity with tools such as Google Workspace, calendar management systems, password managers, and project/task organization platforms is helpful. The current role also interfaces with multiple inboxes and communication channels. Schedule & ExpectationsFlexibility is important. While much of the work may occur during standard business hours, occasional evening/weekend availability tied to hospitality events, travel coordination, or time-sensitive projects may be required. The role includes regular meetings and ongoing coordination across teams. CompensationCompensation dependent upon experience, background, and scope of availability. Benefits and structure may vary depending on whether the role is part-time or full-time.