Executive Administrative Assistant

Please apply directly to district's job posting by visiting: https://jobs.redroverk12.com/org/4149/opening/175382

PRIMARY PURPOSE:

The primary purpose of the Executive Administrative Assistant is to perform job responsibilities in a professional manner by using administrative skills in the most effective way to direct all District business and initiatives toward the maintenance of a safe and nurturing environment which promotes positive welfare for children.

REPORTING RELATIONSHIP

The Executive Administrative Assistant reports directly to the Director of Facilities and Assistant Director of Facilities. Works cooperatively with administration, supervisors, staff, parents and outside agencies to perform job responsibilities.

TERMS OF EMPLOYMENT

Work Year:

12 month

ESSENTIAL DUTIES AND RESPONSIBILITIES

The list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position related duties requested by the Building Administrator. 1. Perform general office duties, including but not limited to telephone/email, intercom message systems, mailing duties, receptionist duties, preparation/editing of correspondence/reports, scheduling, general filing, photocopying, maintaining records, and monthly reports. 2. Place, receive and screen telephone calls and record messages. 3. Use computer/technology skills, including but not limited to using the Internet, accessing databases, spreadsheet design, desktop publishing, and creation of various forms. 4. Maintain the organization and the general record keeping of the office, including but not limited to annual calendar preparation, budgeting and inventories (supplies, books, etc.) 5. Participate in District activities as per supervisor request. 6. Renew skills to meet those required by increased use of technology and/or the initiating of new policies, procedures, and practices. 7. Maintain confidentiality with all District information, including District and school population information. 8. Assist building population (students, parents, staff, and administrators) with building request and assigned tasks. 9. Handle inquiries/concerns from staff members or parents requesting appointments. Interact and listen to legitimate concerns and make appropriate referrals. 10. Maintain budget and accounts. 11. Maintain files for the Administrator ensuring that materials are properly marked and accessible for immediate use. 12. Maintain a schedule of appointments and make arrangements for conferences and interviews. 13. Use a variety of automated systems equipment to produce such materials as correspondence, reports, contracts, specifications and/or other data. 14. Maintain calendar of appointments for the administrator, ensuring the administrator is apprised of all appointments and changes as well as matters requiring immediate attention. 15. Arrange appointments and meetings, and prepare materials for them. 16. Perform responsible clerical work in the maintenance of complex and confidential records and files, both manually and by use of the computer.

Job Type:

Full-time Pay:

From $27.96 per hour

Benefits:

Dental insurance Employee assistance program Health insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person