Executive Assistant

Executive Assistant at Motion Recruitment Executive Assistant at Motion Recruitment in Paoli, Pennsylvania Posted in 3 days ago.

Type:

full-time

Job Description:

Our client, one of the largest investment management companies in the world, is looking for someone to join their team as an Executive Assistant!! •This is a hybrid 6-month contract that takes place in Malvern, Pennsylvania•Skills and Experience Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio Provide Travel Support - Be thorough and proactive when making travel arrangements. Think about all the things that manager would need in advance and make the proper arrangements Provide Travel Support - Put all the details of manager's travel on their calendar at the appropriate times so they can reference the information when needed Responsibilities Maintains calendars on a timely and accurate basis for assigned management.? Schedules meetings promptly and accurately Organizes and prioritizes daily tasks to meet changing priorities Proactively to look for schedule conflicts and mitigate in a timely fashion Always look out at least 2 weeks in advance to allow for time to make changes Either makes the changes on your own if you are confident in the resolution or ask the manager how to resolve the conflict Allow adequate time for travel between buildings Help the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting Ensure appropriate travel time between meetings and avoid scheduling meetings that would require manager to drive back and forth between buildings If there is a meeting that you are scheduling for manager in another building, try to make it at a time where they may already be traveling, or towards the end of the day so they can just finish my day at that building. You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.