Executive Assistant (Full-Time/Day) Center City

Executive Assistant (Full-Time/Day) Center City Thomas Jefferson University and Hospitals

• 3.

7 Philadelphia, PA Job Details Full-time 19 hours ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Vision insurance Life insurance Retirement plan Prescription drug insurance Qualifications High school diploma or GED Full Job Description Job Details Provides direct administrative support for a Senior Vice President/Department Chair and their designees. Performs highly responsible administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports executive level committees/boards and participates in executive level special projects, as needed.

Job Description Essential Functions:

Maintains executive calendars; schedules meetings, conferences and other functions in an efficient and timely manner. Creates, transcribes, and distributes meeting materials, agendas and minutes. Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required. Compiles information from reports, files, records, publications and other sources to prepare reports and presentations. Communicates the executive's instructions with various individuals and/or departments. Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines. Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card. Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution. Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies. Serves as the principle point of administrative contact and liaison with internal and external contacts.

Qualifications:

Education

• Required High School Diploma/GED Education
• Preferred Associate's Degree Experience
• Required 5 years as an Executive Assistant or in other senior administrative roles Experience
• Preferred Prior Healthcare Experience Work Shift Workday Day (United States of America) Worker Sub Type Regular Employee Entity Thomas Jefferson University Primary Location Address 1101 Market, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value.

Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short

• and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.

Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps ), have access to medical (including prescription) insurance. For more benefits information,