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Executive Assistant

Job

PES

Pittsburgh, PA (In Person)

Full-Time

Posted 3 days ago (Updated 6 hours ago) • Actively hiring

Expires 7/4/2026

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Job Description

Executive Assistant
PES - 3.6
Pittsburgh, PA Job Details Full-time 1 day ago Benefits Disability insurance Paid time off 401(k) matching Life insurance Qualifications Accounting systems Computer operation Customer communication Spreadsheets Desktop applications QuickBooks Productivity software Quality data entry Excel data analysis Customer data entry
Full Job Description Benefits:
401(k) matching Paid time off Training & development Relaxed Environment Highly Respected in Our Industry We are currently seeking a full-time Executive Assistant to report to the President of the company.
COMPENSATION
Full-time, hourly rate based on skill and experience Paid time off Short Term Disability Insurance Life Insurance Optional Company Matched Simple IRA after 1 year Possible paid continuing education
PRIMARY RESPONSIBILITIES
Prepare weekly staff meeting, keep minutes, remind staff about outstanding items Enter bills, process check runs in Quickbooks, Reconciliation Create purchase orders and invoices Data-entry of customer contact information and notes Answer phones, Emails, Customer inquiries Filing, maintain office supplies
REQUIREMENTS
: Ability to clearly and professionally communicate with customers and staff Attention to detail, organization ability a must Accurate data entry skills required Candidate should possess excellent computer skills with experience in QuickBooks Ability to work Monday to Friday 8:30am-5:00pm Contributes to team effort by completing necessary tasks, may be asked to assist in other areas 5+ year administrative experience preferred Able to use and operate a computer with basic Microsoft office required Understand accounting principles Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).
Keywords:
admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant