Executive Assistant

Executive Assistant Vital HealthCare Solutions - 4.0 Reading, PA Job Details 1 day ago Qualifications Microsoft Excel Microsoft Outlook Full Job Description Position Summary Vital Healthcare Solutions is seeking a highly professional, organized, and proactive Executive Assistant to the CEO. This individual will play a critical role in supporting the CEO by managing administrative operations, coordinating high-level communications, and preparing board-level materials. The ideal candidate will be a trusted partner with strong interpersonal skills, sound judgment, and the ability to handle sensitive information with discretion. Key Responsibilities Executive Support Manage CEO's calendar, including scheduling internal/external meetings, appointments, and travel arrangements Screen and prioritize communications, including emails, phone calls, and requests for meetings Serve as liaison between the CEO and internal/external stakeholders Track action items and follow up on delegated tasks to ensure completion Board and Presentation Preparation Develop and coordinate materials for board meetings, including creating and editing professional-quality PowerPoint slide decks Maintain a calendar of board and leadership team deliverables, deadlines, and meeting logistics Attend select meetings to take notes, prepare minutes, and track follow-up items Project Coordination Support the execution of key CEO-led initiatives by tracking timelines, coordinating cross-functional collaboration, and supporting documentation needs Assist with confidential HR, operational, and strategic initiatives as needed Administrative Operations Organize and maintain electronic files and records Prepare expense reports and manage reimbursements in a timely and accurate manner Maintain confidentiality of proprietary and sensitive information Draft professional correspondence, memos, and reports on behalf of the CEO Required Qualifications Bachelor's degree preferred or equivalent experience supporting C-level executives Minimum 5 years of experience in an executive assistant or senior administrative role, preferably in healthcare, behavioral health, or a fast-paced professional setting Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint Excellent written and verbal communication skills Proven ability to work independently and manage multiple priorities in a dynamic environment Strong attention to detail, time management, and organizational skills Demonstrated ability to handle sensitive and confidential information with discretion Professional demeanor with a servant-leader mindset and positive attitude Preferred Skills Familiarity with board governance and materials Experience supporting executives in a healthcare or mental health environment Understanding of HIPAA compliance and confidentiality practices Comfort with virtual platforms such as

Zoom, Teams, and SharePoint Core Competencies Organization & Execution:

Able to manage complex calendars, competing priorities, and time-sensitive deliverables with precision.

Interpersonal Skills:

Builds strong relationships across all levels of the organization.

Judgment & Discretion:

Exercises sound judgment and maintains confidentiality in handling sensitive issues.

Adaptability:

Thrives in a fast-paced environment and adapts to changing priorities.