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Administrative Assistant/Executive Assistant III
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Spectraforce
Remote
Full-Time
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Job Description
Job Title:
Administrative Assistant/Executive Assistant III Location:
St Paul, MN 55102 (HYBRID)Duration:
12 Months (Possibility of extension depending upon business requirements and performance)Note:
Role is Hybrid- Expected to physically in the office when manager is in. There are no direct reports in this role; however, role will support manager's team as needed (Up to 10 people
- EVP and Corp plus business development team) Worker must be comfortable making decision without having to ask a lot of questions. Worker must be very discreet and confidential
- Manager handles external deals Due to sensitive nature of manager's business/calendar
- Admin must be vague in where she is at all times-travel plans are not to be shared out in any way.
Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and make arrangements for committee, board and other meetings.Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Basic mentoring skills necessary to provide support and constructive performance feedback. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.Education/Experience:
High school diploma or GED required. 5-7 years experience required. Experience working with executives highly preferred. Will need to be comfortable using: Outlook Power BI Concur- domestic and international
- can you manage time zones?