Executive Administrative Assistant

Executive Administrative Assistant Trivium - 3.8 Pflugerville, TX Job Details Full-time $60,000 - $70,000 a year 1 day ago Benefits Travel reimbursement Paid time off Flexible schedule Qualifications Executive administrative support Decision making Full Job Description Life Manager / Executive Operations Partner to

Founder Company:

Giga Brands Founder:

Hunter Harris Travel:

Frequent international travel (e.g., Lebanon, India and other locations)

Employment Type:

Full-time (contract)

Compensation:

$60,000-$70,000 + PTO + relocation support + long-term phantom equity potential About the Company Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally. This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution. The Role We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder's day-to-day operational life. This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in. Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background. Key ResponsibilitiesExecutive & Calendar Ownership Own and optimize the founder's calendar and priorities Anticipate needs and prepare proactively Ensure all meetings, logistics, and preparation are handled Manage communications and follow-through Operational & Project Support Track projects and deliverables across teams (light project management) Pull performance metrics and support operational visibility Coordinate across internal stakeholders and contractors Execute quickly on priorities communicated throughout the day Travel & Logistics Plan and manage international travel end-to-end Coordinate flights, accommodations, and schedules Support in-person logistics across locations Flexibility to travel with or support the founder as needed Administrative & Execution Support Manage expenses, documentation, and bookings Coordinate vendors and operational needs Maintain systems, organization, and structure Ensure nothing falls through the cracks AI-Enabled Productivity Leverage AI tools to improve efficiency, workflows, and execution Help implement systems that scale founder productivity Requirements Ideal Candidate ProfileExperience 4-6+ years supporting a founder, executive, or leadership team Experience in fast-paced startup, agency, or high-growth environments Proven ability to operate independently with minimal direction Core Traits Highly independent and proactive Execution-focused and fast-moving Detail-oriented and organized Direct communicator who values efficiency over small talk High ownership mindset Adaptable to changing priorities Skills Advanced calendar and logistics management Strong operational coordination and follow-through Ability to manage high volumes of tasks and priorities Comfortable working with performance metrics and dashboards Tools & Tech Google Workspace Slack Standard agency/startup tools Comfort using AI tools for productivity and operations Work Style & Expectations Hybrid role based primarily in Austin 3-6 days/week in-person depending on schedule and priorities Flexible hours aligned with founder workflow Fast-paced, high-output environment Requires autonomy and decisiveness

Benefits Compensation & Benefits Salary:

$60K-$70K Phantom equity potential for long-term contribution Paid travel PTO Relocation support High-growth exposure working directly with founder