Executive Administrative Assistant: Local Only, Part-Time

Executive Administrative Assistant:

Local Only, Part-Time at

Annapolis Home Magazine Executive Administrative Assistant:

Local Only, Part-Time at Annapolis Home Magazine in EDGEWATER, Maryland Posted in 1 day ago.

Type:

part-time

Job Description:

Executive Administrative Assistant:

Local Only and Part-Time Annapolis Home Magazine Location:

Annapolis, MD (In-Office Only - Not Remote). Live within 15 miles of Annapolis. ?

Schedule:

24-28 hours/week (Part-Time) About the Role Annapolis Home Magazine, a luxury architecture and interior design publication, is seeking an exceptionally capable Publishing Operations & Executive Assistant to support the Publisher in a high-precision, deadline-driven environment. This is a highly selective, part-time, in-office role (24-28 hours/week) intended only for experienced and highly polished professionals who already operate at a high level in executive support, operations, or publishing environments. This position is not appropriate for candidates seeking full-time work, remote work, entry-level experience, or general administrative training opportunities. It is designed for individuals who can execute independently, maintain strict accuracy across systems, and manage multiple concurrent workflows without supervision. Candidates must already be proficient in Excel and have direct hands-on experience with Salesforce, DocuSign, and Constant Contact. Key Responsibilities Direct executive support to the Publisher, including scheduling, correspondence, and document management Management of advertising tracker, subscriptions, and mailing lists with zero-tolerance accuracy expectations Tracking and reconciliation of contracts, payments, and deadlines across multiple systems Excel reporting (data tracking, formulas, structured reporting required) Proofreading and editing content to publication-ready standards Sourcing and curating visual content aligned with a luxury editorial standard Execution of workflows in Salesforce, DocuSign, and Constant Contact without supervision Digital marketing support including newsletters and scheduled social media content Coordination of 5-6 evening events annually, including on-site execution Occasional local deliveries as needed Ongoing refinement of internal systems for accuracy, efficiency, and consistency Required Qualifications Bachelor's degree Minimum 3+ years of relevant executive support, operations, or publishing experience Proficiency in Excel (formulas, reporting, structured data management) Direct, hands-on experience with Salesforce, DocuSign, and Constant Contact (required) Excellent written communication and proofreading ability Proven ability to manage competing deadlines with high accuracy and independence Stable employment history (long-term role consistency strongly preferred) Must be available on-site in Annapolis, MD (no remote work option) Valid driver's license and reliable transportation Preferred Experience Publishing, media, or luxury brand environment Canva, WeVideo, and Meta platform experience Social media content planning and scheduling experience Selection Standard This role requires immediate operational readiness. Candidates must be able to demonstrate real-world experience managing structured workflows, deadlines, and multi-system coordination without training. Only applicants who already meet all core technical and operational requirements will be considered.

Application Requirements Applicants must submit:

A detailed cover letter with specific examples tied to each responsibility. Three professional references. Finalist will be interviewed and ask to complete skills and writing assessments. Incomplete applications will not be reviewed. How to Apply This position is strictly in-office and intended for experienced professionals who are confident operating independently in a high-accountability environment. Candidates seeking remote or full-time employment should not apply. Send resume and detailed cover letter to robert@annapolishomemag.com