Executive Assistant

Executive Assistant at Career Group Executive Assistant at Career Group in Sunnyvale, California Posted in 2 days ago.

Type:

full-time

Job Description:

Job Title:

Executive Assistant Location:

Santa Clara, CA Compensation:

$180,000 - 200,000 + bonus + benefits

Schedule:

Onsite but option to work remote when executive travels Our Client Our client is a highly respected investment firm focused on backing innovative, high-growth technology companies. With a collaborative and fast-paced environment, the team partners closely with founders and operators shaping the future of AI and enterprise technology. This is an opportunity to join a lean, high-performing team where professionalism, adaptability, and strong execution are highly valued. The Opportunity Our client is seeking a polished, proactive Executive Assistant to support a senior Partner based in Santa Clara. This role is ideal for someone who thrives in a dynamic environment, enjoys being at the center of operations, and brings both exceptional organizational skills and strong interpersonal presence. The position combines traditional executive support with event coordination and day-to-day relationship management across portfolio companies and internal stakeholders. The ideal candidate is highly tech-savvy, embraces AI tools in their daily workflow, and brings positive energy to a close-knit office environment. Key Responsibilities Manage complex and constantly evolving calendars across multiple time zones Coordinate detailed domestic and international travel arrangements Process expenses and maintain organized administrative workflows Plan and execute large-scale events, including invitations, logistics, and onsite coordination Support quarterly board meetings, portfolio company gatherings, and catered executive meetings Partner closely with an Executive Assistant based in San Francisco to ensure seamless support coverage Serve as a welcoming and professional presence for the Santa Clara office Utilize AI and productivity tools to track priorities, streamline workflows, and stay ahead of deadlines Provide occasional light personal support as needed Ideal Background 5+ years of Executive Assistant experience supporting senior executives or partners Experience in the professional services industry Proven expertise managing heavy calendaring and complex travel coordination Experience planning events and executive-level meetings with high attention to detail Comfortable operating in fast-paced technology, venture capital, or startup environments Familiarity with AI tools and confidence discussing emerging technology trends and terminology Highly organized, resourceful, and proactive in anticipating needs Strong communication skills with a polished and approachable demeanor Positive, upbeat personality with the ability to build strong relationships across teams Comfortable working in a small office environment Culture & Environment Collaborative, high-performing team with strong interpersonal dynamics Entrepreneurial environment with exposure to innovative technology companies Opportunity to work closely with investors, founders, and operators in the AI ecosystem Lean office environment where impact and initiative are highly valued Professional yet personable culture that values energy, adaptability, and teamwork