Executive Assistant

Executive Assistant - Full-Time (30-40 hrs/week)

Schedule:

30-40 hours per week, standard business hours (Monday-Friday) About the

Role:

We're looking for a full-time Executive Assistant to support a fast-moving business owner who runs a construction company and manages a busy family life. You'll be the right hand to someone who needs a sharp, resourceful, and tech-savvy person by their side—someone who can manage details, run errands, track paperwork, and jump into whatever the day throws their way. This is not a desk-only role. You'll attend meetings, handle tech and administrative tasks, and help keep both business and life running smoothly.

Key Responsibilities:

Attend meetings with clients and take notes/follow up on action items Handle day-to-day errands and driving tasks Keep track of vehicle tags, permits, licenses, and other logistical details Learn and use software tools (QuickBooks, SketchUp or similar) Assist with basic bookkeeping tasks and documentation Stay on top of a constantly shifting to-do list and self-prioritize Solve problems without needing step-by-step instructions Communicate clearly and professionally—mostly via phone

AI & Technology Use:

Use AI tools (such as ChatGPT or similar platforms) to draft emails, summarize meetings, and organize information Help streamline workflows and improve efficiency using digital tools Be open to learning and adopting new technology as the business evolves

What We're Looking For:

Someone who thrives in fast-paced, ever-changing environments Self-motivated and resourceful—able to figure things out and take initiative Comfortable with technology and willing to learn new software Professional, reliable, and trustworthy with sensitive information Strong note-taking and follow-through skills Excellent driving record and dependable personal vehicle Flexible and open to doing something new every day

Bonus If You Have:

Experience with QuickBooks, SketchUp, or JobTread Knowledge of construction or permitting processes A strong work ethic and desire to grow within a small business

This Job Is Not For You If:

You need constant direction or step-by-step instructions You're uncomfortable wearing many hats or shifting priorities daily You don't have reliable transportation

Why You'll Love This Role:

No two days are the same You'll play a key role in helping a local business thrive There's room to grow if you show initiative You'll never be bored

To Apply:

Email lou@airsealinsulation.com with your resume , a brief cover letter , and one paragraph about why this job caught your attention .

Job Type:

Full-time Pay:

$25.00 - $35.00 per hour

Benefits:

Paid time off

Work Location:

Hybrid remote in Sandpoint, ID 83864