Executive Assistant

Executive Assistant at Professional Search Group - OC Executive Assistant at Professional Search Group - OC in Santa Ana, California Posted in 2 days ago.

Type:

full-time

Job Description:

Professional Search Group (PSG) is seeking an Executive Assistant & Marketing Specialist to join their client's team! The Executive Assistant & Marketing Specialist is a hybrid role responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives. This Executive Assistant & Marketing Specialist position operates at the intersection of business operations and brand development, supporting senior leadership while enhancing the company's visual identity and market presence. Approximately 50% of this role is dedicated to executive administrative support and operations coordination, and 50% to marketing, graphic design, and content development. This Executive Assistant & Marketing Specialist role is ideal for a highly organized, creative professional who thrives in a fast-paced, global environment and can seamlessly shift between strategic support and hands-on execution. Key Responsibilities Executive Support & Operations (50%) Provide executive-level administrative support to the President and senior leadership, including preparation of presentations, proposals, and reports Manage complex calendars, coordinate meetings, and optimize scheduling for efficiency Arrange and oversee domestic and international travel, including itineraries, accommodations, and logistics Maintain action trackers and ensure timely follow-up on key initiatives and deliverables Coordinate communication and deliverables between leadership, internal teams, and external partners Liaise with third-party vendors, suppliers, and service providers to ensure timely execution and quality outcomes Support cross-functional projects, business development activities, and operational initiatives Coordinate tradeshows and events, including logistics, travel, and vendor management Marketing & Creative (50%) Design and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content) Develop and publish marketing content, including articles, newsletters, and corporate communications Manage and grow the company's presence, including content strategy, posting, and engagement Collaborate with Business Development and technical teams to translate complex concepts into clear, compelling messaging and visuals Plan and oversee photo and video production, including coordination with external creative vendors Support tradeshows and events through creation of branding, booth design, and promotional materials Monitor and analyze marketing performance metrics and recommend improvements Maintain organized libraries of marketing assets, templates, and brand guidelines Qualifications & Skills Proven experience supporting senior executives and/or leadership teams Strong background in graphic design and digital marketing Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel) Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign) Experience managing social media platforms, especially Strong understanding of branding, layout, typography, and visual storytelling Exceptional organizational skills with the ability to manage multiple priorities High attention to detail and commitment to quality Excellent written and verbal communication skills Ability to work independently and adapt in a fast-paced, deadline-driven environment Experience in B2B, manufacturing, aerospace, or technical industries preferred Mandarin and/or Spanish language skills are a plus Apply for this amazing opportunity today! Donovan Aranda Division Manager 562-378-0027 donovan.aranda@us-psg.com