Executive Assistant

Executive Assistant Vista Life Innovations - 3.2 Madison, CT Job Details Full-time Up to $75,000 a year 3 days ago Benefits Wellness program Mileage reimbursement Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Flexible schedule Bereavement leave Life insurance Retirement plan Pet insurance Qualifications Executive administrative support Driver's License Driving Technical Proficiency Full Job Description We are seeking an Executive Assistant to the CEO to join the Vista team. This role manages executive communications, prioritizes inquiries, and responds on behalf of the CEO with professionalism, discretion, and sound judgment. Reporting directly to the Chief Executive Officer (CEO), this full-time position is based at our Madison, CT campus. The role requires exceptional organizational skills, strong technical proficiency, and the ability to anticipate needs in a fast-paced, mission-driven environment. Responsibilities for an Executive Assistant include, but are not limited to: Manage the CEO's calendar, priorities, and scheduling with a high level of discretion and strategic awareness Coordinate internal and external meetings, including preparation of agendas and briefing materials Act as a gatekeeper by managing incoming requests and ensuring appropriate prioritization and follow-up Coordinate communications for executive leadership, serving as a link to external parties (vendors, community partners, donors, and other stakeholders) Act as the primary liaison to the Board of Directors and Board Committees Coordinate all board and committee meetings, including scheduling, logistics, and communications Draft high-level communications, reports, and presentations

Education and Experience Requirements:

Bachelor's degree preferred in Business Administration, Project Management, Communications or related field. Minimum of 5-7 years of experience supporting a senior executive, preferably in a nonprofit or mission-driven organization

Essential Requirements:

Demonstrated experience supporting a Board of Directors strongly preferred Exceptional technological proficiency, including advanced use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams/SharePoint), and Generative AI Strong interpersonal skills with the ability to interact effectively with senior leaders and board members Valid driver's license and maintain an acceptable driving record as defined by Vista.

Salary:

up to $75,000 annually, commensurate with experience About Us We are looking to grow a diverse, inclusive and mission-driven team at Vista Life Innovations. We offer a range of competitive benefits to support this goal:

Health:

Competitive health care, dental and vision coverage for you and your family

Family:

A variety of paid leaves for eligible employees:

Bereavement Leave, Family and Medical Leave and CT Paid Leave Retirement:

A retirement savings plan with employer contributions (after one year)

Basic Life Insurance:

Eligible employees are provided with a $20,000 Life Insurance benefit ( employer paid after 60 days of employment) Flexible schedules and time off: Generous PTO providing eligible employees with paid time off that may be used for sick time, for personal reasons, holidays and vacations; and Hybrid working opportunities for eligible positions

Wellness:

Staff retreats, employee wellness program and company-hosted events

Employee Assistance Program :

free and strictly confidential, nationwide network of counselors

Medicare Concierge Program:

Vista offers a free consultative program provided to all employees and retirees aged 60 and above

Learning & Growth:

Access to internal and external learning & development opportunities. Career Path Program for volunteers and interns

Voluntary Benefits:

Including cancer guardian, pet insurance and more!

Mileage Reimbursement:

for all eligible employees Imagine the possibilities of being part of the success story of an adult with disabilities. Here at Vista Life Innovations , we are a nonprofit, human services organization supporting individuals with disabilities throughout the various stages of life. Each member of the Vista community is supported as a person on their own journey toward greater self-reliance, personal achievement, and independence. Vista and the CT Shoreline https://www.vistalifeinnovations.org/community/connecticut-shoreline Vista is a drug-free, Affirmative Action/Equal Opportunity Employer Please visit our website for more information about Vista Life Innovations and our career opportunities.