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Executive Assistant
Job
Everlasting Wellness LLC
Remote
$52,500 Salary, Full-Time
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Job Description
Executive Assistant to CEO Everlasting Wellness LLC Do you thrive in organized chaos? Are you the person who color-codes your calendar, remembers birthdays before Facebook does, catches mistakes before anyone else notices them, and somehow keeps everyone moving forward? If so, keep reading. At Everlasting Wellness, we are looking for an exceptional Executive Assistant to support our CEO, leadership team, business operations, and occasionally family scheduling needs. This is not a traditional administrative role. This is a position for someone who loves creating order, anticipating needs, solving problems, and making things happen. We need someone who is highly organized, incredibly reliable, detail-oriented, and able to pivot quickly when priorities shift. What You'll Be Doing Calendar Management Maintain multiple complex calendars with exceptional accuracy Coordinate meetings, appointments, events, and schedule changes Anticipate scheduling conflicts before they occur Ensure the CEO is prepared, informed, and where she needs to be Meeting Preparation & Follow-Through Prepare agendas, materials, and supporting documents Attend meetings when needed Capture notes, action items, and follow-up tasks Help keep projects moving forward Celebrations & Culture Coordinate employee celebrations, milestones, birthdays, anniversaries, and recognition efforts Assist with personal and business gift planning Support company events and team engagement initiatives Executive Support Assist with email management and communication follow-up Draft correspondence and business communications Monitor priorities and help ensure timely responses Business Operations Prepare, organize, and maintain business documents Assist with reports, spreadsheets, presentations, and project tracking Support special projects as assigned Events & Networking Attend networking events and community functions Assist with event logistics and planning Represent Everlasting Wellness professionally within the community Personal Executive Assistance Coordinate personal appointments and scheduling for the CEO and family as needed Help manage personal tasks that support overall executive efficiency The Right Person Will Be… Extremely organized Detail-oriented to the point where errors bother you Able to manage multiple priorities simultaneously Proactive rather than reactive Comfortable working independently Tech-savvy and eager to learn new systems Professional, positive, and solutions-focused Comfortable working behind the scenes to help others succeed Bonus Points If You Have Experience With Google Workspace Event planning Executive support Calendar management Creating SOPs and documentation AI tools such as ChatGPT, Gemini, or similar platforms About Everlasting Wellness Everlasting Wellness is a growing women's mental health practice dedicated to bringing knowledge, support, and care to women of all ages. We believe every voice matters, no matter how soft it may be. We are mission-driven, growth-focused, community-oriented, and committed to supporting both our clients and our team. We Want to Know In your application, please answer the following question: What is the most complex calendar or scheduling challenge you have successfully managed, and how did you handle it? If you love organization, creating systems, supporting leaders, and helping meaningful work happen behind the scenes, we'd love to hear from you.