Executive Assistant

Executive Assistant 4.1 4.1 out of 5 stars White Plains, NY Hybrid work $75,000

• $90,000 a year Danone 3,526 reviews $75,000
• $90,000 a year About the job Nutricia North America is seeking a motivated and detailed oriented professional to join our team. The Executive Assistant "EA" is a trusted partner to multiple Vice Presidents, providing proactive, high‑impact support that enables leaders to operate at their best. This role combines advanced executive support with project ownership
• anticipating needs, driving operational excellence, and ensuring leaders are prepared, aligned, and focused on strategic priorities.

Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a "get it done" attitude. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. Key Responsibilities As a key member of our team, you will play an important role in driving our mission forward. The following responsibilities outline the core expectations and contributions for this position:

Executive & Administrative Partnership:

Provide executive administrative, coordination, and project support to senior leaders, exercising sound judgment to manage priorities, correspondence, and workflows.

Calendar, Travel & Expense Management:

Manage complex calendars with full ownership of end‑to‑end scheduling, domestic and international travel logistics, and timely, accurate expense reporting in compliance with company policies.

Meetings, Events & Programs:

Coordinate functional meetings, events, and programs, including logistics, agendas, communications, vendor coordination, budget oversight, and post meeting follow up.

Executive Representation & Communications:

Serve as a trusted extension of leaders, aligning cross-team inputs to deliver high quality executive communications and presentations for key forums, including Town Halls, AOP, and customer meetings.

Onboarding, Vendors & Operations:

Support onboarding of new team members and third-party vendors, including management of contracts, purchase orders, invoices, and payments.

Financial and Budget Management:

Support planning, monitoring, and reconciliation of third-party, T&E, and departmental spending, ensuring fiscal accuracy and alignment with business priorities.

Information, Projects & Flexibility:

Ensure leaders have timely, accurate information to drive decisions; lead or support special projects; provide backup support as needed while upholding professionalism and confidentiality.

Travel Requirements:

up to 20% domestic The salary range for this position is $75,000

• $90,000 USD.

The exact salary offered will depend on several factors, including the candidate's relevant experience, geographic location, internal equity, and market conditions. Danone North America additionally offers a performance-based bonus and has a strong benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Flexible Time Off, and Paid Parental Bonding Leave, among other benefit plan options. To give our employees flexibility, Danone is a hybrid work environment. About you

Education & Experience Education:

Associate degree preferred

Experience:

Minimum 7 years relevant experience required, with proven extensive experience providing executive administrative support to senior leaders (VP, SVP, or C‑suite).

Systems & Software:

Advanced proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, Word) required. Knowledge of SAP, Concur, and OneBuy as a plus.

Project Management:

Strong project and stakeholder management skills

Communication Skills:

Excellent written and verbal communication skills with the ability to engage senior stakeholders effectively

Performance:

Consistent demonstration of satisfactory performance if currently employed Knowledge, Skills & Abilities Operational Agility & Prioritization

• Manages high volumes of work and competing priorities with speed, resourcefulness, and sound judgment, even with limited information. Strategic Foresight
• Thinks big picture to anticipate needs, risks, and opportunities for leaders, teams, and the business. Influential Communication & Emotional Intelligence
• Communicates clearly and effectively across stakeholders, building trust and collaboration through a strong executive presence with exceptional judgment, discretion, and confidentiality. Decisive Problem Solving
• Demonstrates initiative, sound decision making, and follow through in fast paced, high pressure environments. Professionalism, Adaptability & Ownership
• Operates independently with integrity, discretion, and accountability while adapting seamlessly to change and ambiguity.

About us Life at Danone With approximately 5,000 employees and 13 production locations across the U.S., our vibrant culture and endless growth opportunities are just a couple of the reasons our employees call themselves "Proud Danoners." Learn more about Life at Danone Our Brands When you join us, you'll work with some of the best-known food and beverage brands in the world, including Activia®, DanActive®, Danimals®, Dannon®, evian®, Follow Your Heart®, Happy Family® Organics, International Delight®, Light + Fit®, Nutricia ®, Oikos®, Silk®, So Delicious® Dairy Free, STōK® Cold Brew Coffee ®, Too Good & Co™, and YoCrunch®. Our Purpose We're committed to making a positive impact on our world. Rooted in our mission to bring health through food to as many people as possible, we're proud to be the world's largest B Corp. Learn more about our mission. Our Benefits Our commitment to making the world healthier starts with our employees.

Physical Wellbeing:

We pay for the majority of your medical benefits

• which include medical, dental and vision
• with our competitive 80%/20% cost-sharing model.

Mental Wellbeing:

Danoners receive fitness discounts, unlimited flexible time off and hybrid work schedules. We also have a range of programs that support mental health and substance abuse.

Financial Support:

We offer a performance-based bonus, a 401(k) plan, tuition reimbursement, employee discount programs and voluntary perks.

Family Care:

We offer caretaker benefits, 18 weeks of parental bonding, fertility, surrogacy, adoption benefits and pet insurance. Learn more about our benefits. Equal Opportunity Employer Danone North America is proud to be an Equal Opportunity employer. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial and/or local law. For our EEO policy statement and your EEO rights under law click here. #

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