Executive Assistant

Executive Assistant at Beacon Hill Staffing Group, LLC Executive Assistant at Beacon Hill Staffing Group, LLC in Newton, Massachusetts Posted in 10 days ago. $120,000.00 - $140,000.00 per year

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Executive Assistant to $140K - Operate at the Center of Leadership! Our client, a large real estate organization, is seeking an Executive Assistant to become a trust partner to multiple C-suite leaders. This role centers on calendar strategy, executive communications, and high-discretion support, operating several steps ahead of leadership. The ideal candidate brings 6+ years of experience supporting senior level leadership and thrives in autonomous environments.

Position Details:

Location:

Newton, MA Work Model:

Hybrid Degree:

Required Responsibilities include owning and strategically managing complex, high-volume executive calendars with a focus on prioritization and time protection; overseeing executive inboxes, triaging communications and drafting correspondence on leaders' behalf; preparing executives for daily and upcoming commitments through briefings, agendas, and contextual materials; coordinating domestic and international travel with detailed itineraries and contingency planning; managing expense tracking and reconciliation; supporting sensitive personal administrative needs including appointment coordination, document organization, and vendor or advisor interaction; leveraging AI tools daily to improve workflow efficiency, drafting quality, and operational effectiveness; serving as a polished, professional point of contact for senior-level internal and external stakeholders while handling confidential matters with absolute discretion. The ideal candidate possesses at least 6 years of experience supporting C-suite or senior leadership in a corporate or enterprise environment; proven success supporting multiple executives simultaneously with minimal oversight; demonstrated strength in calendar strategy, inbox ownership, and executive-level communication; active, hands-on use of AI productivity tools such as ChatGPT, Copilot, or similar; exceptional judgment and comfort handling sensitive personal matters; advanced proficiency with Microsoft 365 and modern productivity platforms. Join an organization offering a highly competitive compensation package, strong benefits, free parking, and the opportunity to operate in a true right-hand partnership with senior leadership. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)