Executive Assistant

Executive Assistant at Suron Executive Assistant at Suron in Long Island City, New York Posted in about 18 hours ago.

Type:

full-time

Job Description:

Executive Assistant to Host of a Top 50 Podcast in the US Hybrid

• Hoboken, NJ (Studio-Based + Remote Flexibility)

Compensation:

$6,000/month (1099 Contractor)

Type:

Full-Time (Contract)

Reports To:

Host / Founder About the Opportunity We are partnering with the host of a Top 50 Podcast in the US , a rapidly growing media platform featuring conversations with world-class guests across business, performance, health, and culture. This is a unique opportunity to step in as the first Executive Assistant hire , working directly alongside the Founder and helping build the operational backbone of a high-growth podcast and media brand. This role requires a high level of ownership, responsiveness, and flexibility

• including being on-call and adaptable to changing weekly demands.

The Role You will act as the right hand to the Host , owning day-to-day execution across scheduling, guest coordination, content operations, and business support. This is a high-trust, high-responsibility role where you are expected to take initiative, stay organized under pressure, and ensure nothing falls through the cracks. Key Responsibilities Executive & Calendar Management Own and manage Julian's calendar

• ensuring all priorities, meetings, and recordings are executed seamlessly Act as a gatekeeper and operator
• making sure everything that needs to get done, gets done Take calls on behalf of Julian when needed Guest Coordination & Experience Serve as the main point of contact for all podcast guests (pre, during, and post interview) Coordinate guest scheduling, confirmations, and follow-ups Manage travel logistics including flights and hotels for guests Handle guest outreach and booking in coordination with internal team members Podcast & Content Operations Coordinate with the lead editor on content posting, metadata, and distribution Manage social media posting workflows (Instagram strongly preferred) Ensure content timelines and deliverables are executed consistently Business & Operational Support Handle all email communication (inbound and outbound) Support payroll and general business management tasks Manage advertiser pipeline (vetting and organizing inbound opportunities) Handle PR-related tasks as they arise Execute business-related purchases on behalf of the Founder Team Coordination Work closely and communicate daily with internal team members Collaborate across content, operations, and production On-Call & Lifestyle Support Be available on-call via phone, email, or text as needed Maintain flexibility•weekly schedule and demands may shift Be ready to be physically present at the Hoboken studio when required Miscellaneous Execution Handle ad hoc tasks quickly and efficiently Operate with urgency and strong attention to detail across all responsibilities What We're Looking For Experience as an Executive Assistant, Operations Coordinator, or similar role Strong proficiency across Google Workspace (Docs, Sheets, Calendar, etc.

) Highly organized with exceptional attention to detail Strong communication skills and high emotional intelligence (EQ) Ability to manage multiple priorities in a fast-paced environment Social media savvy, especially with Instagram Self-starter with a proactive, solution-oriented mindset Comfortable operating in a non-corporate, creative environment Ideal Candidate Traits Extremely trustworthy and reliable Highly responsive and adaptable Strong sense of ownership and accountability Comfortable working closely with a founder in a dynamic setting Motivated, hungry, and excited to grow with the role over time Logistics & Expectations Must live in or very close to Hoboken, NJ Hybrid role with regular in-studio presence required On-call availability is expected

• responsiveness is critical Schedule may vary week-to-week based on production and priorities This is the first hire in this role , with opportunity to grow into a larger position over time