Executive Assistant

Our client is looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This is a contract position based in San Antonio, Texas, offering a dynamic and hybrid work environment. The ideal candidate will possess strong organizational skills and the ability to work independently while managing multiple priorities effectively.

Responsibilities:

• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.
• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.
• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.
• Utilize Basecamp software to track and manage tasks and projects efficiently.
• Act as the primary point of contact for scheduling and administrative inquiries.
• Ensure timely communication and follow-ups on behalf of executives.
• Maintain confidentiality in handling sensitive information and documents.
• Draft, edit, and format correspondence, reports, and presentations as required.
• Proactively identify and address administrative needs to optimize workflow.
• Collaborate with internal and external stakeholders to ensure smooth operations.