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Executive Assistant
Job
Moms In Motion
Remote
Full-Time
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61
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Job Description
Benefits:
401(k) Employee discounts Health insurance Home office stipend Paid time off Parental leave Training & development Vision insurance Wellness resources Remote (Virginia Preferred) | Travel Required Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO. This is more than a traditional administrative role. We're looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership. What You'll Do ✔ Manage executive calendars, scheduling, and travel arrangements ✔ Coordinate leadership meetings, company retreats, and special events ✔ Work directly with hotels, vendors, and event planning partners ✔ Manage event budgets, contracts, logistics, and attendee communications ✔ Conduct research and prepare reports, presentations, and executive materials ✔ Attend meetings, take detailed notes, and track action items ✔ Support company programs, projects, and strategic initiatives ✔ Handle confidential information with professionalism and discretion What We're Looking For ✅ Strong time management, organizational, scheduling, and project coordination skills ✅ Exceptional attention to detail and superior research abilities ✅ Able to work independently while contributing effectively as part of a team ✅ Strong verbal and written communication skills ✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders ✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint ✅ Event planning experience and familiarity with travel logistics are required ✅ Proven leadership or management experience ✅ Proficiency in Microsoft Office, internet research, and general computer applications ✅ Strategic thinking and planning ✅ Must submit to a criminal background check ✅ Two professional references required Bonus Points For Contract negotiation experience Budget management experience Google Workspace and Zoom Workspace experience Leadership or management experience Perks & Benefits We've got you covered with: Paid Training (we set you up for success!) Paid Holidays Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day afterThanksgiving Winter Break:
December 24th through January 1st 1Floater Holiday:
8 hours to be used on any day of your choice Medical, Dental & Vision Insurance Disability, Life, and AD&D—company paid! 401K with Employer Match EAP & Telemedicine Access Flexible Spending Accounts & Dependent Care Options Supplemental Insurance (Accident, Cancer, Critical Care & more) Annual Tech & Auto Stipends Mileage & Cell Phone Reimbursement Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!) Please visit www.MomsInMotion.net to learn more and apply Flexible work from home options available.