Executive Assistant

Executive Assistant at The Judge Group Executive Assistant at The Judge Group in Aliso Viejo, California Posted in about 23 hours ago.

Type:

full-time

Job Description:

We're Hiring:

Executive Assistant II (Hybrid | Contract Role) ????

Location:

Newport Beach, CA 92660 (Hybrid - Mon-Thu onsite, Fri remote) ????

Duration:

9-12 Months Contract (Extension possible based on performance) ?

Shift:

Normal business hours 8 Am to 5 PM ????

Reporting to:

SVP, Global Head of HR Operations About the Role We are seeking a highly skilled Executive Assistant II to join our People Experience Division . This is a high-impact hybrid role supporting 5-7 senior leaders in a fast-paced, dynamic environment. You'll play a critical role in enabling leadership effectiveness, operational efficiency, and seamless communication across teams. Key Responsibilities Proactively anticipate the needs of senior leaders and ensure they are fully prepared for meetings, travel, and business priorities Manage complex calendars and prioritize schedules with agility and precision Coordinate end-to-end domestic and international travel, providing thoughtful recommendations when needed Support full team meetings, including room logistics, technical setup, agenda preparation, and participant coordination Prepare, review, and maintain highly detailed written materials, including executive and Board-level presentations Create professional, polished presentations using Microsoft PowerPoint and Word Plan and coordinate events such as leadership meetings, conferences, and team gatherings Prepare and submit accurate expense reports in compliance with company policies Work independently with minimal oversight while offering proactive solutions Serve as backup support to other Executive Administrative Specialists as needed Handle special projects and miscellaneous tasks assigned by leadership Qualifications & Skills Demonstrated initiative with strong problem-solving and decision-making abilities Ability to work independently after initial direction Highly responsive, professional, and service-oriented Strong attention to detail and discretion when handling confidential information Excellent oral and written communication skills Proven ability to collaborate across all organizational levels Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams) Preferred experience facilitating virtual meetings Required Experience 5+ years of experience supporting multiple senior executives Exceptional organizational and prioritization skills Ability to adapt quickly to changing priorities and time-sensitive needs Confident, approachable, and collaborative team player with a proactive mindset Why Join Us? ? Exposure to senior leadership ? Hybrid work structure ? Opportunity to make a meaningful impact within People & HR Operations ? Potential for contract extension based on performance ???? Interested candidates are encouraged to apply or message directly for more details. #ExecutiveAssistant #EAJobs #HybridJobs #HRCareers #ContractRole #NewportBeachJobs