Executive Assistant

Executive Assistant C-Suite Network - 4.0 Sioux Falls, SD Job Details Full-time $48,896.40 - $58,885.99 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Vendor relationship building Teamwork Microsoft Excel Microsoft Outlook Process improvement Executive administrative support Research Bachelor's degree SharePoint Office management Managing executive calendars Time management

Full Job Description Location:

Sioux Falls, SD (Hybrid/Onsite as required) About the Role We are a rapidly growing executive membership organization serving leaders from highly successful companies. We are seeking a polished, proactive Executive Assistant who thrives in a fast‑paced, high‑touch environment and takes pride in delivering exceptional service. This role is a true executive partner—anticipating needs, managing complexity, and keeping the executive team focused on what matters most. Attention to detail, discretion, and a service‑oriented mindset are non‑negotiable. Every day is different. You will handle confidential and time‑sensitive information, manage shifting priorities, and serve as a trusted point of coordination across internal teams, members, vendors, and leadership. Key Responsibilities Executive & Administrative Support Provide high‑level administrative support to the executive team, including extensive calendar management, meeting coordination, and preparation of materials Act as a gatekeeper—prioritizing requests, managing competing deadlines, and ensuring efficient use of executive time Draft, proofread, and format correspondence, documents, presentations, and reports with exceptional attention to detail Maintain strict confidentiality and exercise sound judgment when handling sensitive information Ability to take the lead on projects for Chairman & Founder to relieve them of the administrative details Scheduling, Travel & Expenses Coordinate complex scheduling, meetings, and conference calls across time zones Book and actively manage domestic and international travel, including itineraries, changes, and contingencies Prepare and submit expense reports; track expenses and support budget awareness Systems, Tools & Process Improvement Maintain and update internal databases and CRM systems (e.g., High Level) to ensure accuracy and usability Research, evaluate, and help implement new tools, software, and workflows Events & Member Experience Coordinate logistics for internal meetings, executive sessions, and external events Support event preparation, communications, materials, and follow‑up Help ensure seamless, high‑touch experience for members and external stakeholders Coordination & Communication Manage relationships with vendors, partners, and service providers Maintain positive, professional relationships internally and externally Participate in team meetings, group calls, and brainstorming sessions Support cross‑functional collaboration and special initiatives Special Projects Take ownership of special projects as assigned, often requiring independent problem‑solving and follow‑through Oversee owner's office building and related tasks with maintaining the building Provide personal assistance to Chairman & Founder as related to errands, tasks, etc. What We're Looking For You are: Proactive, energetic, assertive and adaptable—comfortable with change and ambiguity Fast‑moving, responsive, and able to work with minimal supervision Exceptionally organized with strong prioritization and follow‑through Polished, professional, and trusted with confidential information A clear, confident communicator who builds rapport easily You bring: 2+ years of experience as an Executive Assistant or Administrative Assistant supporting c-suite level executive leaders Strong verbal and written communication skills Impeccable grammar, formatting, and attention to detail Comfort working in a digital‑first environment with evolving tools and platforms, including AI tools Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, One Drive and SharePoint, LinkedIn Experience with Monday.com and CRM systems (High Level strongly preferred) Familiarity with web platforms, digital media formats, or social media is a plus

Preferred:

Bachelor's degree (BA or BS) Experience supporting executives in a fast‑paced, service‑oriented organization What Success Looks Like Executives feel supported, prepared, and protected Schedules run smoothly and priorities stay aligned Processes continually improve rather than stagnate Members and partners experience professionalism, responsiveness, and confidence Details are handled before they become distractions

Pay:

$48,896.40 - $58,885.99 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Sioux Falls, SD 57106