Executive Assistant & Administrative Coordinator

This role may be structured as hourly or salaried depending on the candidate's experience and responsibilities. Final compensation will be determined after interviews and role alignment. SPV Group operates multiple construction and property management companies including Verity Homes, Gold Star Properties, SiteWorx, Superior Precast/Superior Walls, and Superior Real Estate. This role functions as the operational backbone for the CEO — protecting leadership bandwidth, coordinating communication, and implementing systems that improve efficiency across all divisions.

Key Responsibilities Executive Support:

Manage executive calendar and priorities across companies Coordinate meetings and resolve scheduling conflicts Prepare agendas, notes, and follow‑ups Draft correspondence and reports Act as primary communication gatekeeper

Communication Management:

Organize email inbox and communications Liaise with leadership team and stakeholders Ensure timely responses and follow‑through

Systems & Workflow Optimization:

Use AI tools and automation platforms Convert meeting notes into tasks Track completion using project management tools Identify workflow improvement opportunities

Operations & Administration:

Maintain SharePoint and documentation systems Coordinate office operations and events Manage supplies and records Support SOP creation

Project & Financial Coordination:

Track milestones and special projects Manage contracts and documentation Support payment processing and finance coordination

Qualifications:

Advanced Microsoft Office skills Strong organization and communication High discretion and professionalism Ability to manage multiple priorities Experience supporting executives preferred Construction or property management experience a plus

Performance Expectations:

95% ontime project completion High stakeholder satisfaction Administrative efficiency and accuracy

What We Offer:

Hybrid flexibility Direct collaboration with leadership Professional development opportunities Competitive compensation

Training & Transition:

Outgoing Executive Assistant will provide training, documentation transfer, and onboarding support to ensure continuity.

Job Type:

Full-time Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Ability to

Relocate:

Bismarck, ND 58503: Relocate before starting work (Required)

Work Location:

Hybrid remote in Bismarck, ND 58503 About SiteWorx Excavation / Superior Walls of ND / Verity Homes We are a vertically integrated residential real estate development and ownership platform that manages every stage of the real estate lifecycle, from raw land development to long-term rental ownership. Operations begin with three supporting land development companies which entitle and develop residential lots. Site preparation and infrastructure work are performed by SiteWorx Excavation & Development, LLC, an excavation and earthmoving company. Residential construction is led by Verity Homes of Bismarck, LLC, a wholly owned homebuilder and general contractor. To further enhance construction quality, Superior Walls of North Dakota, LLC was launched to manufacture high-PSI (5000+) concrete foundation systems in a controlled environment. Retained homes are held within affiliated rental entities encompassing more than 150 single-family properties, allowing to align development, construction, and long-term ownership within a single integrated platform.