Job Description
Executive Assistant Apply Now Applied To save a job sign in or get started
Job ID:
10224683 Posted today Back San Mateo, CA, US Office Bachelors Degree Full Time, Temporary 50.00 Experienced (Non-Manager) On-site Biotechnology/Pharmaceuticals First Shift (Day) San Mateo, CA, US 50.00 Experienced (Non-Manager) Full Time, Temporary Biotechnology/Pharmaceuticals On-site Office Bachelors Degree First Shift (Day) Apply Now Applied Job details Job Title:
Remote Executive Assistant Location:
Remote (Must be able to work East Coast hours and attend virtual meetings with team in Italy) Job Overview:
The Remote Executive Assistant provides high-level administrative and operational support to senior executives in a fast-paced biotechnology environment. This role requires exceptional organizational skills, sound judgment, discretion with confidential information, and the ability to manage multiple priorities while supporting cross-functional collaboration across scientific, clinical, and corporate teams. The Executive Assistant serves as a trusted partner to leadership, ensuring efficient coordination of schedules, communications, meetings, and key initiatives that advance the organization's mission. Responsibilities:
Executive Support:
Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones Coordinate domestic and international travel arrangements, itineraries, visas, and expense reporting Prepare meeting agendas, presentations, and briefing materials Draft and edit correspondence, reports, and communications on behalf of executives Screen and prioritize incoming communications and requests Meeting & Event Coordination:
Plan and coordinate leadership meetings, team meetings, and off-site events Prepare meeting materials, record notes or action items, and track follow-ups Coordinate logistics for internal meetings, scientific reviews, and leadership workshops Operational & Administrative Support:
Manage expense reports, purchase orders, and vendor coordination in compliance with company policies Support departmental budget tracking and administrative processes Maintain organized records, files, and documentation Assist with onboarding logistics for new team members Cross-Functional Coordination:
Serve as a liaison between executives and internal teams (R D, Medical Affairs, Regulatory, Finance, HR) and external partners Support communication flow across global teams and stakeholders, utilizing tools to aggregate and disseminate information Assist with project coordination and tracking of key initiatives Confidentiality & Professionalism:
Handle highly confidential and sensitive information with discretion Represent the executive and organization with professionalism when interacting with employees, partners, and external stakeholders Requirements:
Bachelor's degree (preferred) or equivalent relevant experience 5+ years of experience supporting senior executives in biotechnology, pharmaceutical, life sciences, or other highly regulated industries Exceptional organizational and time-management skills Ability to work East Coast hours and attend virtual meetings with teams in Italy 10224683 Share this job Copied url To save a job sign in or get started To apply for this job email your details to I want more jobs like this in my inbox. GET JOB ALERTS
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