Executive Assistant

Executive Assistant Classification:

Hourly Part-Time Employee Pay Rate:

$24.00/hour Reports to:

Owner Date:

06/21/2026 Join our Team! Do you get giddy when it comes to details? Are you an all star that thrives on organization and checking off tasks? Are you ready to assist a leader and put your visionary skills into action? Do you want your job to impact the lives of children and families and assist them to heal in timely and creative ways? About the Position The Executive Assistant ("EA") keeps things running smoothly for the Owner of the practice. The EA helps fulfill the practice vision by creating and managing system updates for the staff and striving to create efficiencies for the owner in all areas of the practice. In addition, the EA will support the practice with daily administrative tasks, weekly and monthly audits, process analysis and improvement, marketing creation, and creating greater efficiencies in our daily operations. Benefits & Perks You can expect these great benefits and perks as a member of our team: Flexible work schedule A fun and supportive work environment Reimbursement for practice related expenses Advanced training to grow in your role Opportunities to grow with the practice Annual $300 professional development stipend In this role, you will: Assist the Owner in the hiring, onboarding, and training new hires in administrative and office procedures. Assist the Owner with managing systems, spreadsheets, data collection, creating and maintaining meeting notes Manage the Owner's email communication and schedule Review and keep the Google Drive and filling systems current and up to date each week Create onboarding training materials, and videos. Conduct weekly audits of payroll trackers and therapist stats tracker to ensure notes are locked, paperwork is signed, pay is correct, etc. Manage money metrics, reconcile monthly accounts, and liaise with QuickBooks customer service to address errors and issues Manage technical issues that occur with practice systems and be able to solve issues with software/tech Run payroll each week Assist therapists with tracking their notes, CEUs, license status, and renewals Review inventory and order/ purchase new supplies for the office. Work with the Owner/Clinical director to create and schedule presentations for the community and correspond with the marketing team as needed. Assist with basic website maintenance. Assist Owner with maintenance of Sensitive HR and Employee files. Be the go-to expert on using practice software (Simple Practice); add, delete, edit and improve forms; streamline processes to improve efficiency and effectiveness; train team members Evaluate office operations, make recommendations for improvements, implement approved changes, and train team members on new procedures Develop systems and processes to track, analyze, and make recommendations on: incoming and outgoing referrals, client satisfaction, and other areas of the practice. Engage in thorough cleaning of the office on a weekly basis unless otherwise indicated. Required Competencies The key skills that will ensure the ideal team member is successful are: Attention to Detail

• The ability to be thorough and accurate Autonomy
• Effectively works independently. And knows when to ask for guidance Adaptability + Flexibility
• Adjusts rapidly to changing environments and tasks Organization & Time Management
• Works effectively in order to achieve a goal Problem-Solving Skills
• Embodies critical thinking skills to reach a solution Teamwork
• Works well with others; can accept feedback and values others input Our Core Values Curiosity
• We see situations without judgment to find better ways of doing things. Perseverance
• We balance grit and boundaries to accomplish goals. Being Different
• We authentically do meaningful work to support clients. Freedom
• We choose how to work within the structure of the practice. Sacred Vow
• We intentionally and respectfully fulfill commitments to clients. Supervisory Responsibility This role has no supervisory responsibilities. Work Environment Hybrid
• Majority of the work will be completed remotely and require ability to work in the office or marketing events to assist the Owner or Clinical Director as needed.

A strong internet connection is required for remote work. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The employee in this position will be required to sit for extended periods, work on a computer, use a phone, and be able to see, hear, and speak clearly with clients or otherwise be able to effectively communicate with clients with appropriate accommodations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Position Type/Expected Hours of Work This is a Full time position, which consists of approximately 30-40 hours per week. Work Authorization In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. EEO Statement Power Within Counseling provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Power Within Counseling complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Other Duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Ready to Join Us?

Pay:

$46,000.00

• $56,000.

00 per year

Benefits:

Flexible schedule Professional development assistance

Work Location:

Hybrid remote in Provo, UT 84604