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Executive Assistant
Job
Robert Half
Remote
Full-Time
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Job Description
Description We are looking for an experienced Executive Assistant to support senior leaders within a fast-moving financial services environment. This contract-to-permanent opportunity is well suited for a highly experienced candidate who can balance multiple priorities, communicate with sound judgment, and maintain exceptional accuracy in daily work. The ideal candidate brings a proactive mindset, handles sensitive matters with discretion, and thrives while managing a demanding workload effectively.
Responsibilities:
- Provide high-level administrative support to three leaders, ensuring calendars, priorities, and daily activities are managed smoothly and efficiently.
- Serve as a key point of contact for incoming requests, determine urgency, and respond appropriately while safeguarding confidential information.
- Arrange detailed domestic travel plans, including air or rail transportation, lodging, and local transit logistics.
- Organize internal and external meetings, team gatherings, and larger events by overseeing scheduling, materials, catering, and transportation needs.
- Offer support for important business events and remain available outside standard hours when coverage is needed.
- Manage recurring administrative tasks independently while identifying potential issues early and escalating concerns or delays as appropriate.
- Prepare and refine spreadsheets, slide decks, and written documents to ensure high-quality and accurate deliverables.
- Recommend and implement process enhancements that improve service quality, efficiency, and overall team support.
- Work closely with cross-functional partners on special assignments and take ownership of projects when requested.
- Coordinate with other senior administrative staff to provide backup coverage and contribute to shared office support responsibilities, including a hybrid schedule of three in-office days and two remote days. Requirements
- Bring at least 5-7 years of experience in an Executive Assistant, Senior Administrative Assistant, or comparable support role.
- Demonstrate strong organizational, analytical, and collaboration skills with consistent attention to detail.
- Show excellent judgment, emotional intelligence, and professionalism when interacting with leaders, colleagues, and external contacts.
- Maintain a high level of integrity and discretion when working with sensitive or confidential information.
- Communicate clearly and effectively, both in writing and verbally, across a range of audiences and business settings.
- Possess advanced proficiency with Microsoft Office tools, including Excel for analysis and PowerPoint for high-quality presentations.
- Have practical experience using AI-enabled productivity tools such as Microsoft Copilot to improve workflows and operational efficiency.
- Succeed in a fast-paced, changing environment by managing competing demands, adapting quickly, and building strong relationships across teams.