Executive Assistant

Description We are looking for an experienced Executive Assistant to support senior leaders within a fast-moving financial services environment. This contract-to-permanent opportunity is well suited for a highly experienced candidate who can balance multiple priorities, communicate with sound judgment, and maintain exceptional accuracy in daily work. The ideal candidate brings a proactive mindset, handles sensitive matters with discretion, and thrives while managing a demanding workload effectively.

Responsibilities:

• Provide high-level administrative support to three leaders, ensuring calendars, priorities, and daily activities are managed smoothly and efficiently.
• Serve as a key point of contact for incoming requests, determine urgency, and respond appropriately while safeguarding confidential information.
• Arrange detailed domestic travel plans, including air or rail transportation, lodging, and local transit logistics.
• Organize internal and external meetings, team gatherings, and larger events by overseeing scheduling, materials, catering, and transportation needs.
• Offer support for important business events and remain available outside standard hours when coverage is needed.
• Manage recurring administrative tasks independently while identifying potential issues early and escalating concerns or delays as appropriate.
• Prepare and refine spreadsheets, slide decks, and written documents to ensure high-quality and accurate deliverables.
• Recommend and implement process enhancements that improve service quality, efficiency, and overall team support.
• Work closely with cross-functional partners on special assignments and take ownership of projects when requested.
• Coordinate with other senior administrative staff to provide backup coverage and contribute to shared office support responsibilities, including a hybrid schedule of three in-office days and two remote days. Requirements
• Bring at least 5-7 years of experience in an Executive Assistant, Senior Administrative Assistant, or comparable support role.
• Demonstrate strong organizational, analytical, and collaboration skills with consistent attention to detail.
• Show excellent judgment, emotional intelligence, and professionalism when interacting with leaders, colleagues, and external contacts.
• Maintain a high level of integrity and discretion when working with sensitive or confidential information.
• Communicate clearly and effectively, both in writing and verbally, across a range of audiences and business settings.
• Possess advanced proficiency with Microsoft Office tools, including Excel for analysis and PowerPoint for high-quality presentations.
• Have practical experience using AI-enabled productivity tools such as Microsoft Copilot to improve workflows and operational efficiency.
• Succeed in a fast-paced, changing environment by managing competing demands, adapting quickly, and building strong relationships across teams.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .