Executive Assistant

Executive Assistant Exton, PA $52,000•$56,160 a year $52,000•$56,160 a year Do you excel in fast-paced environments where details matter, priorities shift quickly, and excellence is the standard? Are you the person everyone counts on to keep things organized, on schedule, and running smoothly? Do you naturally anticipate needs, solve problems before they escalate, and bring calm to high-volume situations? Docs In a Row is hiring an Executive Assistant to serve as a strategic partner and trusted right hand within a high-volume real estate business. This is far more than a traditional admin role. It is a leadership-through-service opportunity for someone who takes ownership, protects priorities, drives execution, and helps the business operate at a high level every day. We're looking for someone who is highly organized, detail-driven, proactive, and committed to excellence. Someone with grit, strong follow-through, and a true service mindset. In this role, you will manage executive priorities, oversee transaction flow from contract to close, coordinate communication between multiple parties, and ensure every moving piece is handled with precision and professionalism. The ideal candidate loves systems, thinks several steps ahead, and takes pride in getting things done right the first time. You thrive under pressure, adapt quickly, and enjoy being the person who keeps everything moving behind the scenes. Docs In a Row, led by Dawna Eshleman , provides contract-to-close support for real estate agents at scale . Our culture is built on heart, integrity, accountability, excellence, and teamwork. We believe attitude, talent, and work ethic matter most. This position works out of the Exton Keller Williams office Tuesday-Wednesday-Thursday , with remote work on Monday and Friday (non-negotiable).

Compensation:

Base Salary:

$52,000•56,160

Bonus Potential:

$9,000•10,000 (estimated based on approximately 180 closings) Paid Time Off included

Compensation:

$52,000•$56,160

Responsibilities:

Enter and manage client and transaction data within internal systems, monitor all contract deadlines, and submit documentation to ensure broker compliance Coordinate and manage the full lifecycle of buyer and seller transactions from signed agreement through closing Schedule inspections, facilitate property access, organize repair work, and support negotiation of inspection-related matters Review and confirm that all offers, counteroffers, and addenda are accurate, complete, and properly executed Assist with escrow documentation and closely track all contractual deadlines to prevent delays Maintain consistent communication with agents, clients, lenders, title partners, and vendors to drive smooth closings Coordinate closing logistics, including final walkthroughs and key exchanges Oversee post-closing follow-up and help manage client retention and repeat business systems Proactively update lead agents and team members regarding risks, challenges, or timeline concerns Contribute to improving team workflows, systems, and operational efficiencies Manage inbound and outbound communications, track referrals and lead sources, and maintain organized records Coordinate and manage calendars for multiple team members Deliver exceptional client service by guiding clients through questions, resolving issues, and ensuring a seamless experience Cultivate and manage vendor relationships while coordinating necessary services Assist with office organization, logistics, and implementation of operational processes

Qualifications:

Excellent written and verbal communication skills Strong organizational skills with the ability to manage multiple projects simultaneously Service-oriented mindset with resilience, drive, and commitment to high standards Active real estate license or willingness to obtain one Technologically proficient and quick to learn new platforms and systems Ability to prioritize, multitask, and perform under pressure in a fast-paced environment Strong analytical thinking and solution-oriented approach Professional demeanor with the ability to confidently communicate with diverse personalities Highly detail-focused with a preference for structured systems and task completion Coachable, growth-minded, and eager to develop professionally Self-motivated and capable of working independently while maintaining excellence Proactive, team-first mentality with a willingness to step in wherever needed to ensure success About Company Docs In a Row is a trusted, high-volume transaction coordination company known for its commitment to accuracy, communication, and exceptional client service. Led by Dawna Eshleman, we support real estate professionals by managing their contract-to-close process with precision and care. We value heart, grit, integrity, accountability, and teamwork . We are committed to doing things the right way every single time. Our environment supports growth, development, and long-term opportunity for those who are ready to step up and own their role at a high level.