Executive Assistant & Chief of Staff

Description:

Executive Assistant & Chief of Staff Full-time

• Hybrid
• Based in Carrollton, TX
• Reports directly to CEO Alloy Automotive Partners is the platform behind 11 high-end European automotive repair shops.

We move fast, we own outcomes, and we're in an active growth phase including acquisitions, new locations, and expanded services. This is a company where the pace is real and the problems are interesting. About the role This role exists because our CEO, Ryan Blair, operates at a pace and vision level that requires a force multiplier. Someone who keeps everything moving, nothing slipping, and Ryan focused on the work only he can do. This is not a traditional EA role, and it's not a pure Chief of Staff role. It's both. You'll own Ryan's calendar, inbox, and logistics end-to-end, and you'll also run real projects across the business. The ratio will flex based on what the business needs. If you love structure, hate dropped balls, and thrive on making a high-energy visionary more effective, read on. What you'll actually do Executive operations Own Ryan's calendar completely, including scheduling, prioritization, conflict resolution, and protecting his time Manage inbox triage, draft responses, and ensure nothing falls through the cracks Handle all travel planning, logistics, and prep materials for meetings Provide end-of-day briefings and next-day structure so Ryan starts every morning with clear priorities Proactively track Ryan's open commitments and follow up relentlessly, including following up with Ryan himself when he owes something Project execution Take ownership of business projects and initiatives from start to finish, keeping timelines, communications, and stakeholders on track without Ryan having to manage the details Conduct research, compile findings, and organize information into usable formats so Ryan can make decisions quickly Draft external communications, content, and materials on Ryan's behalf across a variety of projects and audiences Manage vendor, partner, and sponsor relationships for initiatives Ryan is involved in, handling the day-to-day touchpoints so things don't stall Identify what needs to happen next on any given project and move it forward without being asked Cross-functional support Coordinate internal projects and initiatives across the Alloy team Build and maintain systems that help Ryan and the team stay organized and accountable Prep and follow up on external relationships including investor, partner, and vendor communications on Ryan's behalf Anticipate what's coming and solve problems before they land on Ryan's plate What makes someone great in this role Ryan is a high-output, visionary leader who moves fast and generates ideas faster than most teams can execute them. He needs someone who doesn't just keep up. It's someone who creates the structure around him so his energy goes toward the right things. The best way to describe what this person does: think of how the White House Chief of Staff operates for the President. Minute-by-minute structure, no detail missed, and the confidence to hold leadership accountable to their own commitments, even when that's not the easy conversation. You'll thrive here if you: Get genuine satisfaction from creating order out of chaos Follow through without being asked twice, and chase others' follow-through when needed Stay calm and solutions-focused when a visionary leader pivots, reprioritizes, or resists doing something they said they'd do Write clearly and quickly, including emails, briefs, and content that don't need editing Are resourceful: you figure things out, you don't wait for instructions Can shift from administrative work to project management to creative tasks in the same day Our Core Values Be curious Solve the problem Own the outcome Set the pace Face the storm Compensation & benefits

Salary:

$120,000 to $150,000, commensurate with experience Health insurance 401(k) with company match Paid vacation, holidays, and sick time Hybrid flexibility. When Ryan is traveling, you have the option to work remotely. When in office, you'll be based in Carrollton, TX Growth opportunity: this role has a clear path toward expanded responsibility and team leadership as Alloy scales Alloy Automotive Partners is an equal opportunity employer. We're building a team that reflects the communities we serve. All backgrounds welcome.

Requirements:

5+ years in an executive support, chief of staff, operations, or project management role Experience supporting a C-suite executive directly, ideally in a fast-paced, entrepreneurial environment Strong written communication skills. You write emails and content that don't need editing Proficiency with project management tools (Monday.com a plus) and the Google suite Comfortable working in an environment that changes quickly and helping create stability within it Comfortable with or curious about AI tools. We're an AI-forward team and we expect this person to actively use AI in their daily workflow. You don't need to be an expert, but you need to be willing to learn and embrace it. A team player who respects the tradespeople and technicians who make this company run