Executive Assistant

Executive Assistant at ClaimFox, Inc Executive Assistant at ClaimFox, Inc in Holtsville, New York Posted in about 18 hours ago.

Type:

full-time

Job Description:

Position:

Executive Assistant Location:

Hybrid (4 days in office) -

Ronkonkoma, NY Employment Type:

Full-Time Compensation:

$30.00 - $40.00 per hour Position Overview ClaimFox, Inc. is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives in a fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing competing priorities. Key Responsibilities Provide high-level administrative support to multiple executives simultaneously, effectively adapting to and managing diverse working styles and personalities. Manage complex and frequently changing calendars, ensuring efficient scheduling and prioritization. Coordinate detailed domestic and international travel arrangements, including optimizing corporate travel benefits and rewards programs. Plan and execute meetings, events, and offsite engagements. Serve as a trusted gatekeeper and liaison, maintaining professional communication with internal and external stakeholders. Handle a combination of business tasks and personal responsibilities with discretion. Anticipate executive needs and proactively address potential challenges. The ideal candidate will be highly coachable, adaptable, and resourceful, with strong intuition and a diligent work ethic, and will consistently exercise the utmost discretion in handling sensitive information while upholding strict standards of confidentiality and privacy. Qualifications Minimum of 5 years of experience as an Executive Assistant. Demonstrated success supporting multiple executives in a dynamic, fast-paced environment. Effective in adapting to and managing diverse working styles and personalities. Exceptional organizational and time-management skills. Strong ability to manage shifting priorities and deadlines. Excellent written and verbal communication skills with a polished, professional demeanor. High level of discretion, integrity, and confidentiality. Proactive, solutions-oriented mindset with strong attention to detail. Experience in real estate is a plus. What We Offer Hybrid work schedule (4 days in office). Competitive compensation package. Comprehensive benefits. Opportunity to work closely with senior leadership and contribute meaningfully from day one. How to Apply If you thrive in a high-performance environment, excel at anticipating needs, and maintain composure under pressure, we encourage you to apply for immediate consideration.