Executive Assistant | Flexible, Hybrid Remote

Executive Assistant | Flexible, Hybrid Remote Smiles Dental

HQ - 5.0

Naperville, IL Job Details Part-time | Full-time $18 - $25 an hour 1 day ago Benefits Travel reimbursement Mileage reimbursement Health insurance Dental insurance 401(k) Paid time off 401(k) matching Qualifications Executive administrative support Attention to detail Driving Stocking Event marketing Full Job Description We are a growing dental group looking for a reliable, motivated Personal Assistant to support our CEO. This role is half-remote, with occasional local travel to Naperville, Orland Park, Evergreen Park, and Westmont for pickups, drop-offs, on-site assistance, or in-person meetings as needed. Our offices are very involved in community branding and local events, especially during the summer months, so this role becomes more hands-on seasonally. Summer tends to include more driving between offices and occasional assistance with community events, marketing materials, ordering and stocking supplies, and helping things run smoothly behind the scenes. Mileage reimbursement is provided for travel between offices and events. The fall and winter months are generally more remote and administrative. The CEO's home base is in Naperville, so applicants should live nearby and/or be able to meet in person a few times a month. This is a great role for someone who enjoys variety, likes taking initiative, and doesn't wait to be told what to do. If you are organized, tech-savvy, and genuinely enjoy helping things run smoothly, you'll do really well here. What You'll Be Helping With Day-to-day support for the CEO so things stay organized and moving Creating and managing spreadsheets using Google Sheets Keeping track of tasks, lists, and follow-ups Coordinating logistics and occasional errands with the team Taking charge of organization and preparation for community marketing events Helping keep marketing materials, supplies, and office items organized and stocked Assisting with light social media or content coordination if you have experience in this area Occasional on-site support during local community events What We're Hoping You Bring You are a self-starter who sees what needs to be done and jumps in Comfortable working independently and managing your own time Confident using Google Sheets and spreadsheets Organized, dependable, and detail-oriented Tech-savvy and comfortable learning new systems or apps Local to the Naperville area and able to meet in person as needed Positive attitude and willingness to help wherever needed Nice to Have (But Not Required) Experience with community or local marketing events Social media experience or interest Previous experience supporting a business owner or executive Additional Details This is a newly created position, and we are excited to build it together Hours are flexible and will be determined based on availability and fit Role will start part-time, with the option to grow into full-time over time or remain part-time if preferred Summer months may include additional hours, in-person support, and local travel during community event season https://smilesdentalhq.com/ If you are someone who enjoys being helpful, taking ownership, and making a real difference behind the scenes, we would love to hear from you!

Job Types:

Full-time, Part-time Pay:

$18.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

Hybrid remote in Naperville, IL 60540