Executive Assistant - Hybrid

Executive Assistant - Hybrid Optum - 3.3 Eden Prairie, MN Job Details Full-time $20.38 - $36.44 an hour 7 hours ago Qualifications Microsoft PowerPoint Microsoft Word Employee onboarding Microsoft Excel Microsoft Outlook Expense management Executive administrative support Invoice processing High school diploma or GED Microsoft Teams SharePoint Office management Managing executive calendars Onboarding process management Travel scheduling Full Job Description Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. Bring your organizational superpower to a team that's reimagining health care. In this role, you'll help senior leaders stay focused on the work that matters most-by anticipating needs, removing friction, and keeping complex priorities moving forward. If you thrive in a fast-paced, highly matrixed environment and love building order from ambiguity, you'll feel right at home. As an Executive Assistant, you'll provide high-impact administrative partnership to leaders at the senior leadership team level and below. You'll own complex calendaring, coordinate logistics for critical meetings, and handle a broad range of operational details-travel, expenses, onboarding support, and office coordination-while exercising sound judgment and discretion with confidential information. This position follows a hybrid schedule with four in-office days per week.

Primary Responsibilities:

Manage complex executive calendars across multiple time zones, proactively resolving conflicts and prioritizing time for high-impact work Plan and coordinate high-stakes meetings and events (virtual and in-person), including agendas, logistics, materials, and follow-ups Arrange domestic and international travel; prepare itineraries and submit expenses in a timely, accurate manner Support onboarding and team operations, including equipment/software requests and coordination with internal partners Coordinate office moves or space changes as needed, partnering with facilities/IT and tracking requirements through completion Serve as a trusted point of contact, handling sensitive information with discretion and professionalism Identify opportunities to streamline processes and improve how the team works You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

High school diploma or GED 5+ years of progressively responsible executive administrative support, including direct support to C-suite and/or VP/Senior leaders Experience supporting multiple leaders and balancing competing priorities in a complex, matrixed organization Corporate travel and expense management experience (e.g., Concur, Ariba, AMEX Global Travel), including invoice processing Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint and OneNote Proven expertise managing complex calendars and coordinating executive-level meetings (virtual and in-person), including Microsoft Teams Proven ability to manage office operations and team logistics (onboarding support, hardware/software requests, and coordination with internal partners) Proven exceptional organizational skills and attention to detail; able to manage multiple projects and deadlines simultaneously Proven excellent written/verbal communication and interpersonal skills; exercises sound judgment and discretion with confidential information

Preferred Qualifications:

Experience using AI-assisted tools (e.g., Microsoft Copilot) to draft notes, communications, and administrative deliverables Demonstrated ability to anticipate leader needs, work independently with minimal direction, and mentor/guided other administrative professionals Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.38 to $36.44 per hour based on full-time employment. We comply with all minimum wage laws as applicable. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.