Executive Assistant (Litigation Practice Group)

Executive Assistant (Litigation Practice Group) at Kay Search Group Executive Assistant (Litigation Practice Group) at Kay Search Group in Union City, New Jersey Posted in about 22 hours ago.

Type:

full-time

Job Description:

Position:

Executive Assistant (Litigation Practice Group)

Location:

New York, NY (Hybrid)

Company:

Prestigious Global Law Firm Compensation:

Base salary up to $110K, Paid Overtime, Bonus Eligibility, Comprehensive Benefits, 401(k), PTO, Health Club Discounts, and additional firm-sponsored perks. Summary for Executive Assistant (Litigation Practice Group): We are seeking an Executive Assistant to support attorneys within the Litigation Practice Group of a prestigious global law firm. This role is ideal for a highly organized professional who thrives in a fast-paced, deadline-driven, and highly collaborative environment and enjoys serving as a key member of a litigation team. The position combines executive-level administrative support with litigation coordination, requiring strong communication skills, sound judgment, and exceptional attention to detail. Key Responsibilities Executive Assistant (Litigation Practice Group): Provide high level administrative support to litigation attorneys, including complex calendar management and prioritization of competing deadlines. Coordinate court appearances, depositions, mediations, arbitrations, client meetings, and internal conferences while maintaining accurate schedules. Draft, edit, proofread, and format legal documents, correspondence, reports, and presentations with a high degree of accuracy. Assist with litigation support by organizing case files, maintaining electronic and physical documents, and coordinating document production. Prepare attorneys for hearings, trials, and client meetings by assembling binders, exhibits, and supporting materials. Process expense reports, assist with billing activities, and maintain confidential client and administrative records. Serve as a liaison with clients, opposing counsel, court personnel, and internal departments while providing exceptional administrative support. Requirements Executive Assistant (Litigation Practice Group): 5+ years of Executive Assistant, Legal Assistant, or litigation administrative experience within a law firm, consulting, or professional services environment. Experience supporting litigation attorneys or working within a Litigation Practice Group is strongly preferred. Excellent written and verbal communication skills with the ability to draft and proofread professional documents. Strong organizational and time management skills with the ability to handle multiple priorities in a fast-paced environment. Demonstrated attention to detail and the ability to maintain confidentiality while exercising sound judgment. Proficiency in Microsoft Office Suite and experience working with legal document management and e-filing systems. A proactive, team-oriented approach with the ability to work independently and provide high-level client service.