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Executive Assistant -REMOTE
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MinistryJobs
Remote
$68,640 Salary, Part-Time
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Job Description
Executive Assistant -REMOTE
The Executive Assistant serves as a strategic partner to the Executive Director, helping maximize his effectiveness by managing priorities, communication, and logistics with a high level of ownership and discretion. This role reports to the Director of Finance and Operations and works closely with both leaders to ensure strong alignment and execution across priorities. It requires the ability to make informed decisions, prioritize competing demands, and act on behalf of the Executive Director when appropriate. At TIMES12, we are committed to advancing the Kingdom through administrative excellence, operational efficiency, and financial stewardship. This is a high-trust, high-responsibility role requiring strong judgment, proactive problem-solving, and the ability to anticipate needs before they arise./// RESPONSIBILITIESExecutive Partnership
APPLY HERE:
times12.bamboohr23?source=aWQ9MjQ=///Location:
Remote/// Hours:
Part-time, up to 20 hours/week///Compensation:
$30 - $36/hour, based on experience, with opportunity for growth./// Reports to:
Director of Finance & Operations/// Supports:
Executive Director/// POSITION SUMMARYThe Executive Assistant serves as a strategic partner to the Executive Director, helping maximize his effectiveness by managing priorities, communication, and logistics with a high level of ownership and discretion. This role reports to the Director of Finance and Operations and works closely with both leaders to ensure strong alignment and execution across priorities. It requires the ability to make informed decisions, prioritize competing demands, and act on behalf of the Executive Director when appropriate. At TIMES12, we are committed to advancing the Kingdom through administrative excellence, operational efficiency, and financial stewardship. This is a high-trust, high-responsibility role requiring strong judgment, proactive problem-solving, and the ability to anticipate needs before they arise./// RESPONSIBILITIESExecutive Partnership
- Own and manage the Executive Director's calendar with a focus on priorities, alignment, and effectiveness
- Anticipate needs and proactively adjust schedules, meetings, and commitments
- Coordinate travel, meetings, and key engagements with precision
- Serve as a trusted gatekeeper, managing access, communication, and timeCommunication & Representation
- Draft, edit, and manage communication on behalf of the Executive Director with clarity and professionalism
- Serve as a point of coordination for internal and external communication
- Ensure timely follow-up and clear communication across leadership, hubs, partners and donorsOperational Execution
- Partner with the Director of Finance and Operations to ensure alignment of priorities and execution
- Track key initiatives, action items, and deadlines, ensuring consistent follow-through
- Coordinate and execute logistics for board meetings, leadership gatherings, and key organizational events with a high level of detail and follow-throughStrategic Support
- Anticipate needs and proactively solve problems
- Help create space for the Executive Director to focus on highest-impact workCulture & Expectations
- Model a godly life of servanthood fueled by the grace of the gospel, and motivate others by grace, not fear, guilt, or selfish ambition (Mk 1:14-20; 2 Tim 2:1-2; Titus 2:11-15)
- Embody Our Values as you advance Our Mission toward achieving Our Vision for TIMES12.
- Ensure that timely communication happens per our 48-hour response time rule of thumb. Frequently check and use Slack for TIMES12 communications.
- Become a student of TIMES12 to help us improve.
- Pitch in and help with a servant's attitude w needed./// QUALIFICATIONS
- Demonstrates a clear and growing relationship with Jesus
- Alignment with the mission and values of TIMES12
- 3+ years supporting a senior leader (Executive Director, CEO, Lead Pastor, etc.)
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- High level of discretion, judgment, and professionalism
- Proven ability to manage multiple priorities and follow through with excellence
- Personable, relational, and able to build trust with a wide range of people
- Able to manage multiple tasks and shifting priorities
- Servant-hearted with a positive, team-oriented attitude
- Proactive, detail-oriented, and solutions-focused/// PREFERRED
- Demonstrated ability to manage complex scheduling and competing priorities with minimal oversight
- Exceptional writing ability, including drafting communication on behalf of a senior leader
- Experience serving as a trusted gatekeeper and representative
- Proven ability to anticipate needs and create systems that increase effectiveness
- Familiarity with Google Workspace, Slack, Zoom, and task or project management systems
- Experience in a church, church planting network, or nonprofit ministry context preferred