Executive Assistant to CEO

Executive Assistant to CEO Transjet Cargo Indianapolis, IN Job Details Full-time $18 - $25 an hour 1 day ago Benefits Health insurance Qualifications LinkedIn Filing Executive administrative support Data entry Multi-line phone systems Clerical experience Office management Full Job Description Job Summary We are seeking for freshers who are eager to learn & highly proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This dynamic role requires a exceptional administrative skills, capable of managing complex schedules, coordinating projects, and handling sensitive information with discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating enthusiasm, efficiency, and a commitment to excellence. This paid position offers an exciting opportunity to be at the heart of our leadership team and contribute to our company's growth and success. Duties Manage the CEO's calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Serve as the primary point of contact for internal and external communications, demonstrating professional phone etiquette on multi-line phone systems. Coordinate various projects and events, including planning logistics, preparing materials, and ensuring deadlines are met. Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records. Provide executive administrative support by proofreading documents, transcribing meetings, and preparing reports or presentations as needed. Assist with personal tasks for the CEO when required, acting as a reliable personal assistant to facilitate daily activities. Use office software like Microsoft Office Suite to create correspondence, spreadsheets, and presentations; ensure all documents are accurate through meticulous proofreading. Support front desk operations by welcoming visitors and managing incoming calls with professionalism and courtesy. Utilize DocuSign for signing or sending electronic agreements securely and efficiently. Maintain confidentiality of sensitive information while ensuring seamless communication across departments. Qualifications We are looking for freshers who are eager to learn and grow. Proven experience in executive administrative support or office management roles with a strong background in clerical work. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Exceptional communication skills including phone etiquette and customer service experience. Ability to handle confidential information discreetly while maintaining professionalism at all times. We value energetic professionals who are eager to contribute their organizational talents while supporting our CEO's vision for growth and innovation. This is a paid position committed to fostering your professional development within a vibrant company culture dedicated to excellence!

Pay:

$18.00 - $25.00 per hour

Benefits:

Health insurance Application Question(s): Ready to work in Hybrid Must have

Linkedin Profile Work Location:

Hybrid remote in Indianapolis, IN 46202