Executive Assistant to the CEO

Executive Assistant to the CEO Norfolk, VA Job Details Full-time 1 day ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Stakeholder engagement Expense management Executive administrative support Decision making Presentation creation Managing executive calendars Senior level Travel scheduling Stakeholder relationship building Progress tracking (project management tasks) Stakeholder management Full Job Description PBMares is seeking an experienced and proactive Executive Assistant to provide high-level administrative and strategic support to our Chief Executive Officer and Chief Finance Officer. This is a high-visibility role for a trusted professional who thrives in a fast-paced executive environment and can manage complex priorities with discretion, confidence, and sound judgment. In this role, you will serve as a key partner to the CEO and CFO, helping ensure smooth coordination of executive priorities, communications, meetings, and firmwide initiatives. This position offers the opportunity to work closely with firm leadership and make a meaningful impact on the success of PBMares. This is a hybrid position, with a primary work location in either Newport News or Norfolk, Virginia. PBMares Core Values Integrity Trust Respect Accountability Caring What that means for you: A high-impact role supporting the CEO and firm leadership Exposure to strategic initiatives and executive decision-making Opportunity to build strong relationships across the firm Hybrid work environment based in Newport News or Norfolk Full benefits including medical, dental, vision, and 401k with firm match Paid Time Off and 11 paid holidays Professional development opportunities within a growing firm What will you do: Manage a complex executive calendar, including meetings and travel arrangements Prepare agendas, briefing materials, presentations, and follow-up action items Draft, review, and manage executive communications and correspondence Coordinate leadership meetings, partner events, and board-related logistics Track key initiatives, deadlines, and strategic priorities on behalf of the CEO and CFO Serve as a liaison between the CEO, CFO and internal leaders, partners, clients, and external stakeholders Handle confidential and sensitive information with the highest level of discretion Support executive reporting, expense management, and administrative workflows