Executive Assistant to the CEO

Executive Assistant to the CEO Morganville, NJ 07751 Hybrid work $55,000

• $85,000 a year
• Full-time $55,000
• $85,000 a year
• Full-time

ABOUT SWAGWEAR SWAGWEAR

is a fast-growing, New Jersey-based premium branded merchandise and promotional products company trusted by Fortune 500 companies across finance, technology, healthcare, and hospitality. Our clients include Spotify, Chubb, Shake Shack, MannKind, and WebMD — industry leaders who rely on us to make their brand unforgettable. With access to over 1 million products from 500+ top suppliers and full-service capabilities including kitting, warehousing, fulfillment, and company store management — we are growing fast and looking for an exceptional Executive Assistant to support our

CEO. THE ROLE

As Executive Assistant to the CEO , you will be the strategic right hand of the CEO — managing schedules, communications, client relationships, and day-to-day operations with precision, discretion, and professionalism. This is a high-visibility, high-impact role for a proactive, detail-oriented professional who thrives in a fast-paced, entrepreneurial environment. You'll work directly with Fortune 500 clients, vendors, and internal teams — serving as the CEO's trusted partner in managing a growing business in the branded merchandise and corporate gifting industry.

WHAT YOU'LL DO

◆ Manage the CEO's calendar, scheduling, and travel arrangements — ensuring maximum efficiency and zero conflicts ◆ Serve as the primary point of contact between the CEO and clients, vendors, and internal teams ◆ Draft, proofread, and manage professional correspondence — emails, proposals, presentations, and reports ◆ Coordinate and manage client orders, purchase orders, and vendor communications on behalf of the CEO ◆ Maintain and organize CRM, project management tools (monday.com), and QuickBooks Online records ◆ Track outstanding invoices, follow up on payments, and liaise with the finance team ◆ Prepare meeting agendas, take notes, and follow up on action items after every meeting ◆ Research new vendors, products, and industry trends to support business development initiatives ◆ Coordinate shipping, fulfillment, and delivery logistics with vendors and carriers ◆ Support marketing campaigns, social media scheduling, and client outreach initiatives ◆ Handle confidential information with the utmost discretion and professionalism at all times ◆ Manage special projects and ad-hoc requests as needed — no task is too big or too small

WHAT WE'RE LOOKING FOR

◆ 3+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Manager supporting C-suite executives ◆ 2+ years of experience in the Promotional Product industry preferred ◆ Experience with ESP/ASI platforms and Commonsku preferred ◆ Exceptional organizational skills with the ability to manage multiple priorities simultaneously ◆ Outstanding written and verbal communication skills — you write clearly, concisely, and professionally ◆ High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace ◆ Experience with project management tools (monday.com, Asana, or similar) and CRM platforms ◆ Familiarity with QuickBooks Online (QBO) or similar accounting platforms is a strong plus ◆ Proactive problem-solver who anticipates needs before being asked ◆ Comfortable working in a fast-paced, entrepreneurial environment where priorities shift quickly ◆ Discretion and sound judgment when handling confidential business and client information ◆ Experience in promotional products, branded merchandise, or corporate gifting is a plus ◆ Bachelor's degree in Business Administration, Communications, or related field preferred ◆ Tech-savvy and adaptable — comfortable learning new tools and systems quickly

COMPENSATION & BENEFITS

■ Competitive Salary Commensurate with experience. We pay for exceptional talent. ■ Commission Earn unlimited commissions on any new business you bring to SwagWear. ■ Health Benefits Medical, dental, and vision coverage for you and your family. ■ Employee Swag Allowance Annual allowance for premium branded merchandise. ■ Growth & Advancement Fast-growing company with real advancement potential. ■ Referral Bonuses $250 Amazon gift card for each successful referral. ■ Professional Development Access to industry events, training, and resources. ■ High-Visibility Role Work directly with Fortune 500 clients and our CEO daily.

WHY SWAGWEAR

◆ Work alongside an entrepreneurial CEO who values your input and invests in your success ◆ High-visibility role with direct exposure to Fortune 500 clients like Chubb, Spotify, and Shake Shack ◆ Access to 1M+ premium products — you'll never be bored by what we work on ◆ Supportive, collaborative culture where your ideas and contributions genuinely matter ◆ No two days are the same — variety, creativity, and challenge in every single week ◆ Established brand with loyal, repeat clientele and a strong growth trajectory

SKILLS & KEYWORDS

Executive Assistant

• EA to CEO
• Personal Assistant
• Administrative Manager
• C-Suite Support
• Calendar Management
• Travel Coordination
• Project Management
• monday.com
• QuickBooks Online
• Microsoft Outlook
• Google Workspace
• CRM
• Client Relations
• Vendor Management
• Invoice Tracking
• Corporate Communications
• Business Development Support
• Promotional Products
• Branded Merchandise
• Corporate Gifting
• Events Coordination
• Fulfillment & Logistics
• Confidentiality
• Multi-tasking
• Detail Oriented
• Remote Work
• Hybrid Work
• New York NY
• Fortune 500
• Fast-Paced Environment

Entrepreneurial Job Type:

Full-time Pay:

$55,000.00

• $85,000.

00 per year

Benefits:

Dental insurance Employee discount Health insurance Paid time off Application Question(s): Do you have experience with any of the following platforms: Quickbooks Online, Commonsku, ASI/ESP product sourcing.

Experience:

admin: 2 years (Required) promotional product: 1 year (Required)

Work Location:

In person