Job Description
PERSONAL EXECUTIVE ASSISTANT
This is not a typical assistant position. I am seeking a highly organized, highly dependable, and highly responsive Personal Executive Assistant to work directly with me. This role requires someone who can keep up with a fast-paced schedule, handle confidential information, manage communications, stay organized, and help ensure that daily responsibilities, appointments, and priorities are handled without things falling through the cracks. The right person will be trusted with sensitive information, important communications, scheduling, personal tasks, and various day-to-day responsibilities. This is an in-office and work-from-home position with significant responsibility and flexibility. WHAT I AM LOOKING FOR
Someone who is: Extremely organized Reliable and dependable Professional at all times Highly responsive Detail-oriented Trustworthy Discreet and confidential Resourceful Able to multitask effectively Comfortable working independently Able to take direction and implement it immediately Open to feedback and correction Able to adapt quickly to changing priorities RESPONSIBILITIES
Manage calendars, schedules, appointments, and reminders Answer, screen, and return calls when necessary Organize and manage emails Maintain files, records, and important documents Keep detailed notes and records of meetings, calls, and discussions Track tasks, deadlines, and follow-up items Coordinate appointments and meetings Book travel, hotels, reservations, and transportation Handle research projects and information gathering Assist with paperwork and documentation Coordinate personal and professional schedules Manage errands and miscellaneous tasks as assigned Help maintain organization across multiple ongoing priorities Ensure important information is available when needed Handle confidential information with complete discretion AVAILABILITY
This position requires flexibility. The ideal candidate:
Lives near Rutherford County Can work in-office regularly Also needs to be able to work while home when needed ( tasks pop up ) Is available 7 days per week when necessary Can respond quickly to calls, messages, and requests Is comfortable with a flexible schedule Can occasionally assist outside of traditional business hours when needed REQUIRED QUALITIES
Exceptional organizational skills Strong communication skills Excellent note-taking abilities Strong computer skills Experience with Microsoft Office and Google Workspace Ability to prioritize multiple responsibilities Ability to maintain confidentiality at all times Professional phone and email communication skills THE IDEAL PERSON
The ideal candidate understands that this role involves handling a wide variety of responsibilities ranging from the simplest daily tasks to high-priority matters requiring professionalism, discretion, and urgency. One moment you may be picking up coffee, organizing files, scheduling appointments, or running an errand. The next moment you may be coordinating travel arrangements, managing important communications, handling confidential information, organizing critical documents, scheduling meetings, or helping manage high-priority situations. No task is too small and no task is too large. This position is for someone who takes pride in being dependable, adaptable, and prepared for whatever is needed. You should be the type of person who naturally stays organized, keeps detailed notes, follows up on unfinished tasks, remembers important details, manages priorities effectively, and always stays one step ahead. The right candidate understands that their job is to help ensure everything runs smoothly by being available, organized, resourceful, and ready to handle whatever needs attention. This role requires maturity, professionalism, confidentiality, flexibility, and a strong work ethic. If you are the type of person who enjoys being the go-to person, thrives in a fast-paced environment, and can be trusted to handle both routine and important responsibilities with the same level of attention and urgency, we encourage you to apply. Pay:
$44,000.00 - $54,000.00 per year Work Location:
In person
