Temp to Perm Executive Assistant

Temp to Perm Executive Assistant at Career Group Temp to Perm Executive Assistant at Career Group in Weehawken, New Jersey Posted in 3 days ago.

Type:

temporary

Job Description:

Executive Assistant (Temp-to-Perm) Midtown Manhattan, NYC (Hybrid) Temp-to-Perm | Non-Exempt A well-established membership-based nonprofit organization headquartered in Midtown Manhattan is seeking a highly organized and adaptable Executive Assistant to support their CEO. Responsibilities Manage and coordinate the CEO's complex calendar, including internal and external meetings and scheduling priorities Support the day-to-day operations of the Executive Office Prepare meeting materials, briefing documents, agendas, and follow-up items Coordinate Board of Directors and committee meetings, including logistics and materials preparation Track key initiatives, deadlines, and ongoing commitments Arrange domestic travel and provide onsite support for events and 3-4 annual conferences requiring overnight travel Maintain executive and member information across internal systems, including iMIS, OnBoard, and Point Support CEO-led initiatives, special projects, and external outreach efforts Manage expense reporting and monthly reconciliation Serve as the initial point of contact for headquarters rental inquiries Provide additional administrative support and special projects as needed Qualifications Bachelor's degree required 3-5+ years of experience supporting senior executives or C-level leadership Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong judgment and discretion when handling confidential information Excellent written and verbal communication skills; writing samples will be required Professional, dependable, and calm under pressure Collaborative team player with a proactive mindset Proficiency in Microsoft Office Suite, Zoom, and virtual meeting platforms Experience with or ability to quickly learn platforms such as OnBoard, iMIS, Constant Contact, and Broadcast Please submit your resume for immediate consideration. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early.