Executive Assistant Jobs in USA, RI, Cranston | Rose International Job

Required Education:

• Bachelor's Degree in Public Administration, Health Administration, Business Administration, or a related field

Required Skills, Knowledge, and Experience:

• 5-7 years of progressively responsible experience providing executive-level administrative, operational, or program coordination support
• Strong organizational and executive support skills, with demonstrated ability to manage complex schedules, priorities, and deadlines
• Excellent written and verbal communication skills, including the ability to prepare clear summaries and briefing materials
• Strong attention to detail and ability to manage multiple concurrent workstreams
• Ability to operate effectively in a fast-paced, high-accountability policy and implementation environment
• Strong interpersonal skills with the ability to coordinate across executive leadership, technical teams, and external stakeholders
• Ability to exercise discretion and maintain confidentiality in executive-level work

Preferred Skills, Knowledge, and Experience:

• Familiarity with public sector operations, healthcare systems, or federally funded programs
• Experience supporting executive leadership within government, healthcare, or large-scale federally funded initiatives
• Strong organizational and communication skills
• Proficiency in Microsoft Office and scheduling systems
• Experience coordinating administrative or operational workflows across multiple teams or agencies
• Experience in healthcare, public health, or state government preferred

Executive Assistant Job Responsibilities:

• Provide high-level executive support to the RHTP Director, including calendar management, scheduling of internal and external meetings, and coordination across multiple agencies and partners
• Track and manage key RHTP deliverables, timelines, and action items across initiatives and ensure timely follow-up and federal compliance requirements
• Coordinate cross-functional meetings with state agencies, vendors, federal partners, and community stakeholders
• Prepare briefing materials, meeting summaries, talking points, and decision memos for leadership use
• Support coordination of workflows, including tracking RFP timelines, approvals, and posting status in collaboration with procurement and communications teams
• Maintain centralized tracking systems for RHTP initiatives, files, deliverables, contracts, invoices, and implementation milestones
• Support coordination of communications between RHTP leadership, CMS, and internal state partners to ensure timely responses and documentation compliance
• Coordinate day-to-day administrative execution of RHTP priorities across workstreams
• Track approvals, document routing, and signature workflows to ensure timely completion
• Support preparation of materials for federal reporting, compliance submissions, and internal meetings
• Maintain organized records of contracts, program documentation, and meeting materials
• Coordinate procurement of supplies, equipment, and operational materials for program needs
• Support onboarding of new staff, including workspace setup, systems access, and orientation logistics
• Liaise with the administrative and operations teams to ensure program operational needs are met
• Monitor and flag operational issues, delays, or coordination gaps and escalate as appropriate
• Work collaboratively with other executive assistants within the Executive Office of Health and Human Services to align administrative processes and share workload support as needed
• Support coordination of shared services such as scheduling, procurement processes, onboarding systems, and document routing
• Assist in ensuring consistency of administrative procedures across offices and programs Stakeholder Engagement and Meeting Coordination
• Coordinate logistics for stakeholder engagements, including scheduling, agendas, materials, and follow-up actions
• Ensure continuity of communication across internal teams, advisory bodies, and external partners
• Support planning and execution of public-facing meetings, listening sessions, and implementation convenings
• Maintain contact lists and communication pathways for key RHTP partners and stakeholders
• Assist in preparing materials for public meetings, briefings, and leadership
• Updates Program Implementation Support and Strategic Alignment
• Support alignment of RHTP implementation activities with broader state health system transformation efforts
• Assist in maintaining organized records of contracts, agreements, and Program documentation
• Support the preparation of leadership updates and high-level summaries of program progress
• Provide administrative and coordination support to ensure continuity across leadership transitions and evolving program structures
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.