Executive Assistant II to the Office of the Vice President for Administration and Finance

Executive Assistant II to the Office of the Vice President for Administration and Finance Bookmark this Posting Print Preview | Apply for this Job Posting Details Position Information Posting Number NC00811 Position Title Executive Assistant II to the Office of the Vice President for Administration and Finance Division Administration and Finance Division Department Name Administration and Finance Position Type Staff

• Non Classified Position Overview The Executive Assistant II plays a pivotal role in the Vice President for Administration and Finance ( VPAF ) Division, a fast-paced, high-impact environment that touches nearly every facet of the College's operations.

Serving as the central administrative hub for the Vice President for Administration and Finance and senior leadership team, this position provides executive-level support that ensures the office operates with precision, discretion, and efficiency. Working with a high degree of independence, the incumbent manages complex calendars, communications, meetings, and confidential records while coordinating across diverse operational areas including finance, budget, human resources, information technology, public safety, dining, and campus services. This role requires exceptional organizational skill, sound judgment, and a polished professional presence. Successful performance directly supports institutional decision-making and contributes meaningfully to the College's mission and the educational experience of thousands of students. Primary Purpose Provide executive secretarial level support to the Vice President for Administration and Finance, the senior staff including,, Controller, Director of Budget, AVP for Administration, AVP / CIO for Information Services and other professional staff as assigned, by performing organizational, clerical, and office management activities, maintaining the confidentiality and policy level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public. Essential Duties Manage calendars (meeting, appointments, travel, etc.) in accordance with priorities set by the Vice President, and senior staff including,, Controller, Director of Budget, AVP for Administration, AVP / CIO for Information Services, and other professional staff as assigned. Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations. Make arrangements for meetings, including scheduling, notification and preparation of materials. Prepare requisitions, receiving reports, special monthly payroll and related materials for the acquisition and payment of goods and services. Type reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes. Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage. Organize and maintain all files of a highly confidential nature, such as personnel actions, contracts, and legal documents. Select or compose letters and emails for transmission to correspondents. Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment; initiate requests for goods, services or information. Select, supervise, and evaluate student employees. Assess clerical workload; plan workflow; assign and monitor clerical task performance in order to manage clerical work in the office. Occasional Duties Perform other duties and responsibilities as assigned. Required Skills, Knowledge, and Abilities Highly advanced organizational skills including the ability to plan and execute complex meetings/conferences, plan and prioritize assignments, and meeting deadlines. Excellent executive secretarial skills including evidence of thorough knowledge of office methods, practices, procedures and terms, ability to maintain confidentiality, understand readily and carry out complex oral and written directions. Demonstrated high degree of competency in typing and the operation of current computerized office technology (e.g. Microsoft Office). Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others. Excellent interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population. Ability to remain calm under pressure and maintain a sense of humor. Ability to sit for the majority of the time with some standing and walking around; occasionally lift, push, pull and carry weights up to 30 lbs. (e.g., mail, books, supplies, materials for meetings). Ability to convey a positive and professional image worthy of the Office of the Vice President for Administration and Finance. Ability to adapt to changing priorities, protocols and systems.

Required Qualifications Education:

High school diploma.

Experience:

A minimum of five (5) years' experience in a executive administrative assistant capacity that included varied administrative/fiscal duties. Proficiency in word processing and general office procedures. High degree of competency in the operation of current computerized office technology, spreadsheets and word processing software such as Microsoft Office. Preferred Qualifications An advanced secretarial certificate or degree; bilingual. Does this position have Direct Reports? Yes Environmental Conditions The employee is not exposed to known adverse environmental conditions. Position Details FLSA Exempt Salary Grade 8NC Full Time / Part Time Full-time Proposed Starting Salary Range $60,000

• 70,000 Work Schedule 35 Hours, Monday
• Friday, 8:30am
• 4:30pm Benefits Full-time employees enjoy an array of benefits including: Health and Wellness
• Medical, Dental & Vision Wellness Incentives and Rewards Paid time Off
• Vacation, Sick & Holiday Retirement Benefits Disability and Insurance Benefits Education Benefits
• Tuition waivers for

RIC , CCRI & URI

For a complete listing, visit Employee Benefits . Reports To (Title) Vice President of Administration & Finance Academic or Calendar Year Calendar Position Status Continuing End of Temporary or Limited Position Collective Bargaining Unit Non-union Posting Information Number of Positions Available 1 Application Open Date 01/15/2026 Application Close Date Special Instructions

AA / ADA

Statement As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application. Supplemental Questions Required fields are indicated with an asterisk (

• ).

• Do you have a High School Diploma Yes No
• Do you have a minimum of 5 years of relevant experience?

Yes No Applicant Documents Required Documents Resume Optional Documents Cover Letter