Executive Assistant & Event Coordinator

Executive Assistant & Event Coordinator South Dakota Farm Bureau Sioux Falls, SD Job Details Full-time $50,000 - $60,000 a year 3 days ago Benefits Health insurance Dental insurance 401(k) Vision insurance Qualifications Meeting minutes Record keeping Microsoft Excel Microsoft Outlook Phone communication Event coordination Event planning Filing Executive administrative support Mid-level Databases Bachelor's degree Decision making Organizational skills Clerical experience Managing executive calendars Grammar Experience Communication skills Progress tracking (project management tasks) Time management Client interaction via phone calls Full Job Description South Dakota Farm Bureau's Administrative Assistant & Event Coordinator is not a traditional administrative role - it is high trust position supporting CEO leadership, board governance, fellow team members and coordinating the organization's most important moments. This role offers a unique opportunity to work at the intersection of leadership and member engagement, becoming part of a collaborative, mission-driven team working on behalf of farmers, ranchers and rural communities across the state. Executive Support Serve as a trusted liaison to the CEO, providing important information and helping manage priorities, schedules, and communication with a high degree of discretion and sound judgement. Anticipate needs and ensure the CEO is well-prepared for meetings and events. Handle confidential information with absolute professionalism and integrity. Serve as a key point of continuity for the CEO, maintaining awareness of internal and external developments, and elevating timely communication, updates and follow-up in their absence. Board Engagement & Governance Coordinate logistics for board and committee meetings. Manage electronic board meeting platform; prepare and distribute board materials, agendas, and follow-up documentation. Attend board meetings and accurately capture official board minutes. Maintain official governance records and track action items with attention to detail and timeliness. Event & Meeting Coordination Coordinate planning and execution of internal and external meetings, events and organizational gatherings. Provide on-site coordination at events, ensuring all details are covered.

Overall Responsibilities:

Serve as the professional main contact for the office, answer and route calls, and respond to internal and external requests for information. Create professional business correspondence and presentations. Execute mailings, packets, booklets or other materials for CEO, staff, board members and meetings. Maintenance of databases, records, files, mailing lists, meeting agendas and minutes. Coordinate and monitor projects moving through organization to support timelines and goals. Participate in activities at events, booths and trade shows. Help organize board and staff activities and provide support at meetings and events.

Qualifications:

A minimum of two-year post-secondary education in related field; Bachelor's degree preferred Two-plus years administrative support experience desired Event coordination experience preferred Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to operate a variety of modern office equipment Accurate grammar, spelling and punctuation Demonstrated ability to record official minutes of board meetings and other proceedings

The Ideal Candidate Will Have:

Strong customer service focus; ability to maintain composure and positive attitude Excellent organization and time management skills Ability to discreetly handle confidential and politically sensitive matters Excellent communication and interpersonal skills on phone and in-person Be a team player, flexible and willing to jump in to help where needed Ability to anticipate needs, exercise discretion, initiative and mature judgment in making sound decisions Self-motivation and able to work both independently and with a team Professional presence and skills suitable for executive and board-level interaction Experience supporting executives, boards, or high-level stakeholders strongly preferred When & Where will you work? This position works in-office Monday through Friday, 8 a.m. to 5 p.m., with occasional attendance at meetings and events.

Benefits:

Competitive annual salary based on qualifications with an outstanding benefits package including 401(k), health, dental and vision. Salary Range begins at $50K, depending on experience and qualifications.

Application Procedures:

Send a resume and cover letter to the email below. Please include references and desired salary. Krystil Smit, Chief Executive Officer #hc233667